Back Program Assistant

  • Added Date: Friday, 07 September 2018
  • Deadline Date: Saturday, 06 October 2018

Position Summary:

The Program Assistant performs a broad range of clerical, secretarial and reception duties. As a member of Office Administration, s/he provides timely staff services and efficient office operations in the areas of: voice communications, mail, inventory management, supplies and equipment maintenance.

Reporting & Supervision:

The Program Assistant will report to the Team Lead.

Expected Outcomes:

  • Compile and process invoices, expense reports, reimbursements, and check requests with accuracy and timeliness for the team members and participants of meetings.
  • Maintain an organized system of tracking, monitoring, and prioritizing tasks and activities.
  • Act as liaison for team with internal & external partners, answering questions, and routing requests appropriately.
  • Schedule and plan for on-site as well as off-site meetings, trainings, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.

Primary Responsibilities:

  • Update database to track key information;
  • Handles all email, mail and phone general inquiries and requests for information and materials;
  • Collects departmental updates for monthly organization report;
  • Retrieves, logs and sorts resume inquiries via Personnel email, mail and phone;
  • Maintain employee telephone lists, and floor map;
  • Assists with ordering supplies and copy room inventory, as needed;
  • Assists with trip expense reports, photocopying, ordering books and materials as needed;
  • Assist staff with mailing projects and provide support assistance; and
  • Perform other duties as assigned.

Required Skills & Qualifications:

  • Bachelor’s Degree with minimum of one (1) year of office experience;
  • Demonstrated reliability regarding attendance and work performance;
  • Good communication and interpersonal skills to deal with a diverse clientele and staff;
  • Courteous and professional demeanor with experience providing customer service;
  • Experience in organizing and filing information;
  • Attention to detail and ability to follow up on tasks to completion;
  • Medium level knowledge of Word, Excel and Outlook;
  • Native Arabic speaker; clear speaking voice and proficient English language skills; and
  • Flexibility and ability to work in busy environment.

Local candidates strongly encouraged to apply.

Position contingent upon donor funding.

This vacancy is archived.

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