Back Procurement Officer

For nearly 50 years, the Aga Khan Foundation (AKF or the Foundation) has been partnering with communities, governments and other sectors to improve the quality of life. The Foundation’s work is rooted in core values of self-reliance, pluralism, and respect for human dignity. AKF is a member of the Aga Khan Development Network (AKDN), one of the world’s leading poverty solutions networks. The AKDN’s integrated approach makes long-term investments, builds permanent institutions and cultivates an active civil society, impacting tens of millions of people annually in over 30 countries. Alongside its sister AKDN agencies, the Foundation implements innovative, community-driven solutions that are based in decades of experience, learning and evaluation.

Key Responsibilities:

The Aga Khan Foundation, East Africa (AKFEA) would like to engage a Procurement Officer. The incumbent will be reporting to the Regional Chief Finance Officer. Specifically s/he will be responsible for the following things amongst others**:**

Procurement:

• Receive and verify documents for requisition of services to ensure adherence to procurement policies and guidelines.
• Maintain a procurement schedule/tracking tool aligned to the various work plans.
• Source for quotations from pre-qualified suppliers and negotiate for best prices and value.
• Prepare comparative bid analysis with recommendations & justification and facilitate approval.
• Raise LPOs for approval and issue the same to vendors /suppliers.
• Receive and verify the goods supplied to AKFEA.
• Compile documentation to support payment of goods and services rendered to AKFEA.
• Generate various periodical and ad hoc procurement reports as requested.
• Lead in the vendor/supplier pre-qualification exercise & coordinate service tender/RFQ processes.
• Liaise with Finance department to ensure timely processing of utility bills, goods and services payments, VAT claims and DA1 forms (in case of tax exemption/refund claims).

General Insurance:

• Ensure timely insurance of AKFEA assets in line with the asset management policy.
• Liaise with the insurer on cancellation and/or addition of any cover upon disposal or acquisition of any assets.
• Facilitate preparation, submission and follow up payment on general insurance claims.
• Prepare insurance premium schedules and follow up with all stakeholders to ensure the timely payment of the same and continuous reconciliation of the statements.

• Issue property insurance invoices for AKDN agencies and submit the same to the Regional Property Manager /department for follow-up on payment.

  Travel, Accommodation & Transport Services:

• Source for flight and accommodation quotations and, in consultation with the traveller, facilitate reservations accordingly and in line with AKFEA procurement guidelines.

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

• Arrange ground transport where necessary and/or as guided.

  Qualifications/Experience

• A minimum of a Degree or equivalent in Purchasing and Supplies.

• 3-years relevant work experience.

• Professional qualification in Purchasing and Supplies.

• Computer literate with working knowledge of Ms-Office.

• High level of integrity.

• Good interpersonal skills.