POSITION DESCRIPTION
The Procurement Manager will have the primary responsibility for providing leadership and oversight of the procurement function for MGIC Mozambique. S/he will ensure the country program’s procurement needs are met in compliance with U.S. Government rules and regulations, including 2 CFR 200 and Federal Acquisition Regulations (FAR), as well as MGIC policies and procedures and international procurement best practices.
The Procurement Manager will ensure an uninterrupted supply of health and non-health commodities to fulfill the objectives of the Mozambique program. S/he must be able to communicate effectively with program and technical teams and educate others on procurement policy.
The position will be based in Maputo and applicants must be authorized to live and work in Mozambique.
DUTIES AND RESPONSIBILITIES
Procurement of Goods & Services
Ensure that procurement processes are executed with the highest standards of business integrity and in compliance with U.S. Government rules and regulations, as well as MGIC policies and procedures.
Provide thorough and accurate documentation of procurement processes.
Support management, reporting, and oversight of real or potential conflicts of interest.
Procurement Planning
Work with the country Senior Management Team to establish a Procurement Plan at the beginning of each project year, to be updated at least quarterly.
Establish key lead times for country procurements to be communicated out to staff for planning purposes.
Minimize lead times and reduce the need for “urgent” requests by improving procurement planning and communication about procurement processes with the country team.
Procurement Training & Team Management
Educate the country team about procurement processes, requirements, and established lead times.
Support internal clients to understand the importance of providing detailed specifications, planning ahead, and providing feedback about samples and goods/services received.
Supervise, develop, and evaluate assigned staff. Ensure that procurement team members receive regular and constructive performance feedback, promptly resolve problems, and have an opportunity to develop professionally.
Vendor Management
Conduct a thorough market survey at least every two years to refresh the organization’s preferred vendor list.
Maintain a vendor database with extensive vendor information, including but not limited to: vendor address and contact information, vendor principal information, physical location verification, etc.
Closely track vendor performance and develop a list of disallowed vendors based on prior organizational history and client experience.
Compliance
Engage with the in-country and HQ compliance teams to improve the country’s compliance rating.
Ensure the effectiveness of MGIC’s control environment within the procurement team, and perform regular reviews and spot-checks of procurements to ensure sufficient supporting documentation is in place, compliance with regulations and policies, etc.
Along with the Senior Management Team, provide a strong “tone at the top” for compliance within the organization.
Performance Management
Monitor, review status of tasks and update management on the progress of the department’s functions.
Evaluate procurement performance using key performance indicators used to monitor procurement process
Support & Collaboration
Collaborate with leadership to promote a safe and inclusive work environment.
Liaise with finance and other departments to ensure invoice payments are properly documented and processed in a timely manner.
Engage with key staff outside the country office team to promote procurement best practices.
QUALIFICATIONS
EDUCATION
LANGUAGE
EXPERIENCE, KNOWLEDGE, AND SKILLS
This vacancy is archived.