Background UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Under the overall supervision of the CO RR and DRR and the direct guidance and supervision of the Procurement Analyst, the Procurement Associate ensures execution of transparent and efficient procurement services and processes in CO. The Procurement Associate promotes a client-focused, quality and results- oriented approach in the Unit.
The Procurement Associate can supervise clerical and support staff of the Procurement Unit. The Procurement Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex procurement-related issues and information exchange.
Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control. CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement in consultation with the direct supervisor and office management. Organizes efficient procurement processes for CO, NEX/DEX projects and at the request of other Agencies focusing on achievement of the following results:
Preparation of procurement plans and procurement strategies for the office and projects and their implementation monitoring. Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts, contracting and contract management in full compliance with UNDP rules and regulations. Preparation of Purchase Orders and contracts in and outside the New Procurement System, preparation of Recurring Purchase Orders for contracting of goods, works of services, vendors’ creation inthe New Procurement System. Buyers profile in the New Procurement System. Preparation of high quality submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (RACP/ACP). Implementation of the internal control system which ensures that Purchase Orders are duly prepared, dispatched and closed immediately upon their receipt and payment. Timely corrective actions on POs with budget check errors and other problems. Presentation of reports on procurement in the CO. Preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies. Implementation of joint procurement processes for the UN Agencies in line with the UN reform. Support to oversight of the procurement function. Provision of researched information for formulation and implementation of cost savings and reduction strategies in consultation with direct supervisor and office management. Support to roll-out, full implementation and uninterrupted operation of the New Procurement System in the role of the New Procurement System Focal Point. Provide support in efficient clearance for the management’s approval of the procurement processes and documentation prepared by programme and projects and other UN agencies, among others TOR/specifications/SOW, solicitation documents, evaluation of received offers, contracts, etc in and outside the New Procurement System. Ensures implementation of sourcing strategy focusing on achievement of the following result:
Development and update of the rosters of suppliers, implementation of supplier selection and evaluation. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Organization of trainings for the operations/ projects staff on Procurement. Synthesis of lessons learnt and best practices in Procurement. Sound contributions to knowledge networks and communities of practice. Competencies Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Business Management - Risk Management: Ability to identify and organize action around mitigating and proactively managing risks Business Development - Collective Intelligence Design: Ability to bringing together diverse groups of people, data, information or ideas, and technology to design services or solutions Business direction and Strategy - Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources Procurement - Data Analysis: Ability to extract, analyze and visualize procurement data to form meaningful insights and aid effective business decision making Procurement - Data Management: Knowledge of processing, storing, and validating procurement data Procurement - Procurement: The ability to acquire goods, services or works from an outside external source Procurement - Procurement: Ability to find, evaluate and engage suppliers of goods and services Required Skills and Experience Education: Secondary school degree required, with specialized training in public procurement. University degree preferably in Business, Public Administration, Economy or Law would be desirable, but is not a requirement. Experience: Minimum 6 years with Secondary Education or 3 years with University Degree of progressively responsible procurement or administrative experience is required at the national or international level.
Required skills and competencies
Good organizational and time management skills. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Demonstrates integrity by modeling ethical standards. Focuses on impact and result for the client and responds positively to critical feedback. Consistently approaches work with energy and a positive, constructive attitude. Builds strong relationships with clients and external actors. Excellent information technology skills, including word processing, database applications, presentation software, and internet. Experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of automated procurement systems, experience in handling of web based management systems.
Desired additional skills and competencies
Certificate in Public Procurement would be an asset Procurement and or administrative support experience in the UN or other international organizations would be an asset Knowledge of UNDP or other UN agencies procurement rules and regulations is a strong asset Knowledge of national financial rules and regulations is an asset Knowledge of working in Enterprise Resource Planning online operating system is an asset. Experience in the development projects in the international organizations would be an asset
Language:
Excellent knowledge of written and spoken Serbian and working knowledge of English Disclaimer Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
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