UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, every right

The position is located within the Contracting Centre (CC) in UNICEF Supply Division. Through applied technical, contractual and operational expertise, the Centre supports UNICEF country programmes and procurement services partners.  

How can you make a difference?

Under the supervision of the Chief Contracting, performs all procurement activities in compliance with the UNICEF Financial Rules and Regulations, Supply Division Manual and other applicable procurement procedures including:  

1. Supports the development, review and implementation of normative guidance on contracting and sustainable procurement, including administrative support to oversight bodies such as the Contracts Review Committee 

2. Reviews and evaluates incoming purchase requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, budgets.  

3. Reviews material specifications and requirements with customers, countries, the technical counterparts and Quality Assurance Centre to ensure completeness and appropriateness. Ensures that customers’ claims/complaints are processed in collaboration with Transport and Quality Assurance Centre.  

4. Prepare and draft price and cost estimates for PS transaction including freight  

5. Drafts and prepares international tender invitations. Assists with preparation of CRC submittal. Drafts and prepares Purchase Orders. Assists with and prepares Long Term Agreements and Direct Order Arrangements.  

6. Monitors the status of Orders and Deliveries with close coordination with SD Transport Centre. Proactively follows up on placed orders and deliveries with all parties concerned to ensure timely and safe delivery of goods. Monitors Centre specific KPIs. Transmits all relevant information to customers including changes to planned deliveries, to facilitate delivery and customs clearance of shipments. Prepares and provides timely and regular status / monitoring reports to customers.  

7. Updating of databases and management systems for use by HQ, Field Offices or Regional Offices.  

8. Prepares evaluation of suppliers with respect to delivery performance and commercial acceptability.  

9. Contributes to the regular review of business processes, manuals and release note, and divisional and Centre procedures. Assist in preparation of comprehensive forecast exercise to secure a sustained and uninterrupted supply. 

10. Maintains order filing in accordance with UNICEF guidelines.  

11. Any other duties or assignments as requested by the supervisor. 

To qualify as an advocate for every child you will have…

Education: Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization. 

Work Experience/Required knowledge: A minimum of 5 years of progressively responsible administrative or clerical work experience is required. 

Languages: F Fluency in English and local language of the duty station is required. 

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability (CRITA) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are…

Demonstrates Self Awareness and Ethical Awareness (1)  

Works Collaboratively with others (1)  

Builds and Maintains Partnerships (1)  

Innovates and Embraces Change (1)  

Thinks and Acts Strategically (1)  

Drive to achieve impactful results (1)  

Manages ambiguity and complexity (1)  

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process. 

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.  

This vacancy is archived.

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