Contractual Arrangement: Fixed-term appointment
Contract duration: 2 years (Extension is subject to availability of funds, satisfactory performance and continuing need for the position)
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The Division of General Management of the WHO Regional Office for the Eastern Mediterranean provides support to various programmes and activities in the region including procurement of goods and services, administrative services, HR management and budget and finance.
Procurement of goods and services entails timely and cost effective provision of medical and non-medical supplies, equipment and services for the implementation of the EMR countries' health collaborative programmes as well as emergency operations resulted from epidemic, man-made and/or natural disasters.
The procurement support services unit is responsible for procurement and delivery of supplies and services essentially needed for the implementation of WHO collaborative programme activities. Using mechanisms such as umbrella agreements and electronic commerce, the unit ensures promotion of more autonomous methods of purchasing in order to provide continuous support for programme delivery in a rational and sustainable manner.
The incumbent will perform the following duties and responsibilities:
1. Review, analyze and process the incoming procurement of services requests received from all EMR Budget Centers through the eWorkflow system for APW, GES, TSA and Non-Grant LOA to ensure the appropriateness of the solicitation process and contractual modality, , completion of supporting documents and compliance with WHO procurement rules and regulations;
2. Review and validate draft Procurement Requistions in GSM to ensure their adherence to the standard WHO guidelines on procurement, accuracy of information.
3. Communicate with EM Budget Centers and provide nessesary briefings related to procurement of services procedures, appropriate solicitation method, template and required approvals.
4. Initiate new Request For Proposals (RFPs), using the In-Tend eTendering system, to be published on the United Nations Global Marketplace (UNGM).
5. Handle administrative formalities related to the in-progress RFPs through the In-tend including screening and accumulating bidders' queries, respoding to bidders and closely monitoring the RFP deadlines and closing dates.
6. Draft memos related to the procurement of services in line with WHO style guide including Regional Contract Review Committe (RCRC) memos and notes for the records.
7. Prepare periodic procurement reports and briefings on the status of all transactions for the review of the supervisor. Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions.
8. Maintain and update LSP Services filing system in assigned cabinets as per WHO rules and for audit purposes. Manage an electronic repository for offline clearances and exceptional approvals;
9. Perform other duties related to area of work, and replace colleagues as required.
Extensive knowledge of WHO rules and regulations for procurement
Very good organizational skills, ability to meet deadlines
Good analytical skills
WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1
Respecting and promoting individual and cultural differences
Knowing and managing yourself
This vacancy is archived.