Back Procurement Assistant - (1901172)

  • Added Date: Wednesday, 06 March 2019
  • Deadline Date: Thursday, 21 March 2019

Grade: G5

Contractual Arrangement: Fixed-term appointment

Contract duration: 2 years (Extension is subject to availability of funds, satisfactory performance and continuing need for the position)

:

Job Posting

: Mar 6, 2019, 11:30:21 AM

Closing Date

: Mar 21, 2019, 12:59:00 AM

Primary Location

: Egypt-Cairo

Organization

: EM/DAF General Management

Schedule

: Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.

OBJECTIVES OF THE PROGRAMME

The Division of General Management of the WHO Regional Office for the Eastern Mediterranean provides support to various programmes and activities in the region including procurement of goods and services, administrative services, HR management and budget and finance.

Procurement of goods and services entails timely and cost effective provision of medical and non-medical supplies, equipment and services for the implementation of the EMR countries' health collaborative programmes as well as emergency operations resulted from epidemic, man-made and/or natural disasters.

The procurement support services unit is responsible for procurement and delivery of supplies and services essentially needed for the implementation of WHO collaborative programme activities. Using mechanisms such as umbrella agreements and electronic commerce, the unit ensures promotion of more autonomous methods of purchasing in order to provide continuous support for programme delivery in a rational and sustainable manner.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties and responsibilities:

1. Review, analyze and process the incoming procurement of services requests received from all EMR Budget Centers through the eWorkflow system for APW, GES, TSA and Non-Grant LOA to ensure the appropriateness of the solicitation process and contractual modality, , completion of supporting documents and compliance with WHO procurement rules and regulations;

2. Review and validate draft Procurement Requistions in GSM to ensure their adherence to the standard WHO guidelines on procurement, accuracy of information.

3. Communicate with EM Budget Centers and provide nessesary briefings related to procurement of services procedures, appropriate solicitation method, template and required approvals.

4. Initiate new Request For Proposals (RFPs), using the In-Tend eTendering system, to be published on the United Nations Global Marketplace (UNGM).

5. Handle administrative formalities related to the in-progress RFPs through the In-tend including screening and accumulating bidders' queries, respoding to bidders and closely monitoring the RFP deadlines and closing dates.

6. Draft memos related to the procurement of services in line with WHO style guide including Regional Contract Review Committe (RCRC) memos and notes for the records.

7. Prepare periodic procurement reports and briefings on the status of all transactions for the review of the supervisor. Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions.

8. Maintain and update LSP Services filing system in assigned cabinets as per WHO rules and for audit purposes. Manage an electronic repository for offline clearances and exceptional approvals;

9. Perform other duties related to area of work, and replace colleagues as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, supplemented by training in a field related to the work performed
Desirable: University degree in business administration, social sciences or a related field is an asset

Experience

Essential: At least five years' progressive experience in administration and procurement of services.
Desirable: Relevant experience in the WHO or UN system.

Skills

Extensive knowledge of WHO rules and regulations for procurement 

Very good organizational skills, ability to meet deadlines 

Good analytical skills

WHO Competencies

WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

Teamwork
Respecting and promoting individual and cultural differences
Communication
Knowing and managing yourself
Producing results

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of local language .
Desirable: Beginners knowledge of French.



REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 177,136 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

This vacancy is archived.

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