Back Procurement & Logistics Assistant

Overview

In close coordination with USAID, the program will contribute to the US government efforts to address the root causes of irregular migration from Guatemala, Honduras and El Salvador, including increasing community and institutional resilience.

POSITION SUMMARY
The Procurement & Logistics Assistant will be responsible for reviewing overall procurement processes, tracking procurements of goods and services through the procurement cycle, ensuring that adequate competition is achieved for procurements, and providing regular procurement mentoring to project staff to support project implementation. S/he will provide timely staff services and efficient office operations in the areas of: voice communications, mail, inventory management, supplies and equipment maintenance.

REPORTING & SUPERVISION
The Procurement & Logistics Assistant reports to the Procurement & Logistics Officer.

Responsibilities

• Maintain comprehensive procurement files, including solicitations, proposals, evaluations, award documents, official contracts and correspondence on all procurements, following policies and local law;
• Supervise and verify the procurement of materials according to the or needs of the project;
• Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency;
• Process procurements according to respective rules and regulations;
• Compile and review budgets, solicited quotations, negotiations, and analysis to recommend vendors for delivery of goods and materials to grantees;
• Verify deliveries are complete and done in a timely manner;
• Ensure prompt update of the procurement files into the procurement database;
• Perform daily checks on project vehicles and mileage tracking;
• Respond to procurement/logistics requests related to supplies, materials for project activities;
• Handle all email, mail and phone general inquiries and requests for information and materials;
• Collect departmental logistical updates for monthly organization report;
• Assist with ordering supplies and copy room inventory, as needed;
• Assist with trip expense reports, photocopying, ordering books and materials as needed;
• Assist staff with mailing projects and provide support assistance; and

• Perform other duties, as assigned.**Qualifications**

• High school diploma required. University degree in management, business administration, law or related field preferred.

• 1+ year of general work experience and 1+ years of specific experience relative to the position required.

• Prior USAID or other donor experience is highly desirable.

• Medium level spoken and written English is highly desired, entry level required.

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

• Spanish fluency required.

• Experience with budgeting and cost analysis.

• Proficiency with MS Word, Excel, PowerPoint, Outlook, etc.

• Strong attention to detail and ability to develop tracking systems.

• Strong communication skills and the ability to function well in a team setting.

• Demonstrated ability to solve challenging and complicated administrative issues.

• Must have existing work authorization for El Salvador.

PI142698112

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