Procurement and Administration Officer
Lilongwe, Malawi
WorldFish seeks to create an inclusive world of healthy, well-nourished people and a sustainable blue planet, now and in the future. We provide research and innovation in aquatic food systems to support sustainable development and food system transformation toward healthy and resilient diets. Our 2030 WorldFish Research and Innovation Strategy: Aquatic Foods for Healthy People and Planet outlines our commitment to guiding the transition to more resilient aquatic food systems in three priority impact areas: Social and Economic Inclusion, Nutrition and Public Health, and Climate Resilience and Environmental Sustainability.
About the Position
To provide administrative and procurement support to the Malawi Office and Program team.
The successful candidate has key responsibilities in the following areas:
Provide day-to-day administrative support to ensure smooth and efficient office operations Support office administration, including financial, secretarial, record keeping and procurement processes in accordance with WorldFish policies and guidelines Assist to identify and continually assess service providers and vendors to ensure effective and efficient office operations. Manage staff and vendor contracts and monthly utility payments. Facilitate duty travel arrangements for staff/ projects (local and international travel) Provide support in organizing special events, meetings, workshops and conferences; Provide other administrative support and carry out general office management duties as required by the Country Scientist Managing office assets and ensure their appropriate insurance coverage, update of asset register and accountable use of the assets Acts as bank agent for the Country Office Raise Purchase Requisitions in OCS for all country office procurements Prepare payment documents and submit to finance for processing Coordinate and manage project transportation requirements and produce vehicle usage reportsRequirements
This job is open to Malawi Nationals with the following skills and qualifications:
At least 3 years\u2019 experience in front office/office administration with a busy INGO High level of organization and planning skills Effective communication skills (oral and written) Knowledge in procurement and Logistics Computer literate, team player and good interpersonal skills Proficient in the use of financial information systems; e.g. ERP, etc
Desired Skills and Qualifications
Grade 12 CertificateBachelor\u2019s Degree in Business Administration, Procurement or its equivalent
Benefits
This is a Nationally Recruited Staff (NRS) position and WorldFish offers a competitive remuneration package including (but not limited to) insurance coverage for staff and eligible dependents, 15% employer provident fund contribution, paid leave and others.
Our Offer
The successful candidate will be based in Lilongwe, Malawi. Interviews are expected to begin in February 2023. Only shortlisted candidates will be notified and expected to attend the virtual interview session. The successful candidate should be available to commence as soon as possible for an initial of one (01) year fixed-term contract, with the possibility of contract renewal depending on performance and funding situation.
How to Apply
Interested applicants are invited to submit the following information online latest by 10 February 2023:
A cover letter including a 2-page (max) description of why you are an ideal candidate for this role referring to the key responsibilities and what you would bring to the role; A current curriculum vitae; Names and contacts (telephone and e-mail addresses) of three professional referees who are familiar with your qualifications and work experience. Your nominated referees ideally should have persons from each of the following category: direct supervisor, internal peer and/or direct report. None of referees will be contacted without your permission.The screening will start immediately and will continue until the position is filled. Due to the high volume of applicants for WorldFish positions, we appreciate all interest, but only short-listed candidates will be contacted.
Location: The post holder will be based in Lilongwe, Malawi.
The screening will start immediately and will continue until the position is filled. Due to the high volume of applicants for WorldFish positions, we appreciate all interest, but only short-listed candidates will be contacted.
Our Gender, Diversity and Inclusion Commitment
WorldFish has 7 offices across Asia, Africa and the Pacific, with more than 400 staff and 27 nationalities who contribute to a dynamic multicultural work environment.
WorldFish is committed to promoting a work environment where diversity and inclusion is valued and we seek to have gender balance in the organization. We aim to also seek balance across other diversity dimensions.
People in WorldFish are treated equally irrespective of gender, ethnicity/race, national or social origin, disability, religion, political affiliation, age, family size, marital status or any other form of personal identity.
We are an equal opportunities employer and strongly encourage qualified women and men from developing nations to apply.
This vacancy is archived.