Back Personal Assistant to the PR, Tbilisi, Georgia

The majority of positions in OSCE field operations are filled by secondment, which means that individuals are nominated by their respective OSCE participating State. In addition, a limited number of seconded positions are available at the OSCE Secretariat and the institutions.

Issued by

Personal Representative of the OSCE Chairperson-in-Office on the conflict dealt with by the OSCE Minsk Conference

Vacancy number VNNAKS00042 Vacancy type International Seconded Field of expertise General Staff / Monitoring Functions Functional level Senior professional Grade S2 Number of posts 1 Duty station Tbilisi Date of issue 18 March 2021 Deadline for application 20 April 2021 - 23:59 Central European Time (CET/CEST) Date of entry on duty 10 June 2021

General Minimum Requirements

The general minimum requirements for working with the OSCE are:

• Excellent physical condition
• Possession of a valid automobile driving license and ability to drive using manual transmission
• Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure

Field of Expertise Requirements

The general minimum requirements for working in this field of expertise are:

• Demonstrable organizational skills
• Proven ability to communicate effectively, both orally and in writing
• Demonstrable interpersonal skills and documented experience in negotiations
• Depending on the field activity's mandate, significant prior experience in relevant fields such as international customs practices and procedures, law enforcement, and military observations and arms control may also be required
• Negotiating experience, preferably in the area of monitoring operations and/or related activities

Level of Professional Competence Requirements

Furthermore, this level of responsibility requires the following:

Education:

First-level universtiy degree in a relevant field

Experience:

Minimum 6 years of relevant professional experience

Mission Specific Requirements

Additionally, this particular post has specific requirements:

Mandatory:

• Experience and/or training in monitoring, reporting and observing of political and military developments
• Experience in media, including social media, monitoring and press analysing
• Professional fluency in English and Russian languages, including excellent drafting skills in English
• Resourcefulness, initiative, maturity of judgment
• Readiness to travel long distances by road to various locations in the region, sometimes at short notice and for an indefinite period of time; readiness to be assigned to other duty stations in the region on a temporary basis
• Ability to establish and develop an effective network of contacts with government officials and institutions, International Organisations, representatives of civil society and others
• Ability to work without supervision, sometimes with high level officials
• Ability to work effectively under pressure, readiness to work long hours and/or during the weekends when necessary in order to meet tight deadlines
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender and political views, while maintaining impartiality and objectivity
• Demonstrated experience with working in diplomatic contexts
• Excellent problem solving skills Ability to operate Windows applications, as well as data analysis and processing applications

Desirable:

• Prior field experience with the OSCE or another International Organization
• Completed Hostile Environment Awareness Training (HEAT) as well as first aid training
• Experience in Public Relations, incl. with maintaining a website

Tasks and Responsibilities

The Office of the Personal Representative of the OSCE Chairperson-in-Office on the Conflict Dealt with by the OSCE Minsk Conference is looking for a qualified, motivated and experienced professional for the position of the Personal Assistant (PA) to the Personal Representative (PR) of the OSCE Chairperson-in-Office (CiO).

Under the direct supervision of the PR, and in close collaboration with the CFA/Executive Officer, the Personal Assistant provides advice and support to the PR on a wide range of policy matters, communicating on his behalf with other mission members, colleagues representing the OSCE Chairmanship, OSCE Secretariat and external interlocutors.

In particular, the Personal Assistant performs the following functions:

Liaising with the PR, the CFA/Executive Officer and the PR's field assistants in Baku, Yerevan and NK on a daily basis;Maintaining regular contact with representatives of the OSCE Chairmanship and Secretariat, as well as civilian and military authorities, International Organisations and civil society organisations throughout the region;Monitoring and analysing local and international media coverage of issues related to the mandate of the PR;Participating and planning, if required, in the PR CiOs mandated field activities ;Drafting reports on developments in and outside the region related to the PR's mandate; and on the activities of the PR;Drafting speeches and public statements, and responses to media enquiries; Drafting and helping manage the PR's correspondence;As security focal point, working closely with the Chief of Fund Administration/Executive Officer to support the PR in managing mission security;Performing other related duties as assigned.

Based in Tbilisi, the incumbent should be prepared to be deployed at the PRs request to any location throughout the region, sometimes at a short notice and for an indefinite period of time.

Note: The Office of the Personal Representative is currently designated as a non-family and partially hazardous duty station.

For more information on the work of the Personal Representative of the OSCE Chairperson-in-Office on the conflict dealt with by the OSCE Minsk Conference, please see https://www.osce.org/cio/andrzej-kasprzyk

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please note that nationals or permanent residents of the duty station are not eligible to apply.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see

https://jobs.osce.org/resources/document/ourcompetency-model

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Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.

Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here:

https://www.osce.org/contacts/delegations

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