Back Personal Assistant to the Deputy Prosecutor (G-6)

22381 | OTP

Deadline for Applications: 03/10/2022 (midnight The Hague time) Organizational Unit: Prosecution Pillars, Office of the Prosecutor Duty Station: The Hague - NL Type of Appointment: Fixed-term appointment Minimum Net Annual Salary: €46,566.00 Contract duration: To be determined

A roster of suitable candidates will be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).

Important:

Recruitment for this post in the General Service category is done on a local basis. As a result, staff are generally recruited from the area in which the particular office is located but could be of any nationality. Candidates applying to a post in the General Services category shall meet the relevant employment and immigration requirements in the country of the duty station, including fulfilling residence and work permit conditions.

Applicants will be responsible for any expenses incurred in relation to: visa, travel to and from, and relocation to and from the duty station, in the event of an employment offer.

A staff member in the General Service category who has been locally recruited shall not be eligible for the entitlements and/or benefits exclusively applicable to internationally recruited staff.

Organisational Context

The two Deputy Prosecutors, under the delegated authority of the Prosecutor, will manage the two Prosecution Pillars. The two Prosecution Pillars will be responsible for an equal division of situations and cases based on a Unified Team concept.

The Prosecution Pillars oversee preliminary examinations, investigations, prosecutions, and when applicable, appeals proceedings; providing strategic advice and guidance to the Prosecutor on each situation and case under their responsibility. This will include recommendations on prioritisation and effective use of resources.

The Personal Assistants are responsible for all administrative and secretarial support to the Deputy Prosecutors; operating in a fast-paced environment subject to rapidly evolving needs and priorities.

Duties & Responsibilities

Under the direct supervision of the Deputy Prosecutor, the incumbent will perform the following duties in coordination with the Special Assistant to the Deputy Prosecutor :

• Provide professional and efficient secretarial and administrative support to the Deputy Prosecutor for the day-to-day organisation of his or her work;
• Manage the agenda of the Deputy Prosecutor, receive visitors, place and screen telephone calls, answer queries with discretion;
• Prepare and process the official travel of the Deputy Prosecutor, in coordination with relevant units of the Office as well as with the Travel Unit of the Registry of the Court;
• Schedule and co-ordinate meetings hosted by the Deputy Prosecutor, and provide administrative support as may be required, including by requesting briefing notes to relevant staff and units of the Office in coordination with the Special Assistant to the Deputy Prosecutor;
• Ensure the smooth and constant flow of information between the Deputy Prosecutor and his direct subordinates;
• Draft correspondence for the Deputy Prosecutor in both working languages of the Court;
• Establish and maintain a paper-based and electronic filing system for the Deputy Prosecutor; and
• Perform any other tasks as may be required by the Deputy Prosecutor.

  Essential Qualifications

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  Education:

• Diploma of secondary education;
• Secretarial training would be considered an asset

  Experience:

  A minimum of eight (8) years of progressively responsible work experience in administration and office management as an executive assistant in an international organisation, government or private sector. An advanced or a first-level university degree may be considered as a substitute for two years' working experience only to determine eligibility.

  Knowledge, skills, and abilities:

• Excellent knowledge of office management practices and procedures;
• Familiarity with the rules and procedures of diplomatic protocol, would be considered an asset;
• Excellent oral and written communication
• Excellent and organisational skills, including the ability to plan and establish priorities, cope under pressure with continuously changing priorities, work with a high degree of autonomy and meet deadlines;
• Excellent knowledge of standard IT computer tools (especially Microsoft Office Suite);
• Ability to build effective working relationships with clients and colleagues at all levels in a multicultural environment;
• Ability to exercise judgment on and deal discretely with confidential/sensitive information;
• Ability to be proactive and take initiative;
• Tact and diplomacy.

  Knowledge of languages:

  Proficiency in one of the working languages of the Court, English or French, and working knowledge of the other are required. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) and Dutch would be considered an asset.

  ICC Leadership Competencies
  Purpose
  Collaboration
  People
  Results

  ICC Core Competencies
  Dedication to the mission and values
  Professionalism
  Teamwork
  Learning and developing
  Handling uncertain situations
  Interaction
  Realising objectives
  
  Learn more about ICC leadership and core competencies.

  General Information
  - In accordance with the Rome Statute, the ICC is committed to achieving geographical representation and gender equality within its staff as well as representation of the principal legal systems of the world (legal positions). Nationals from the list of non-represented and under-represented States are strongly encouraged to apply. In addition, applications from women are strongly encouraged. Posts shall be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered, as appropriate.

  
  - The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested;
  - Applicants may check the status of vacancies on ICC E-Recruitment web-site;
  - Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
  - The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.