Position Title : Partnerships and Grants Manager
Duty Station : Cox's Bazar, Bangladesh
Classification : Professional Staff, Grade P3
Type of Appointment : Special short-term graded, six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 26 October 2021
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
Internal candidates
Candidates from the following non-represented member states:
Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
Under the overall supervision of the Deputy Chief of Mission (DCoM) Cox’s Bazar, Bangladesh and the direct supervision of the Head of Humanitarian Assistance and Operations, the successful candidate will be responsible for managing, coordinating, organizing and tracking all aspects of the partnerships and grant cycle, for maintaining the grant information records and any requested regular or ad hoc programming reports required. The incumbent will be responsible for all aspects of the supervision and management of the administration, communication and coordination of the International Organization for Migration (IOM) Cox’s Bazar grant activity across all sectors and with a particular focus on localization.
Core Functions / Responsibilities:
Directly manage and supervise the Grants Unit for IOM Cox’s Bazar to ensure effective utilization of donor funding, continuity of Implementing Partner (IP) programming and compliance with IOM’s regulations on partnerships and IP management.
Support Programme Managers (PM) in tracking and managing IP grants and approved grant activities, and where needed make timely and necessary adjustments.
Oversee and manage direct communication and liaison with IPs on behalf of IOM Cox’s Bazar and notify relevant colleagues on significant administrative and operational changes as needed. Manage and conduct monitoring and evaluation field visits for IP activities in coordination with the PMs.
Coordinate all aspects of grants management with the DCoM, Head of Humanitarian Assistance and Operations, the Resource Management Unit (RMU), Programme Support Unit (PSU), Legal, PMs, Sectors and other relevant units, as needed.
Manage, update and maintain the various tracking tools, databases, and Standard Operating Procedures (SOPs) for IP management and ensure that all records, hardcopy and electronic documents of the Grants Unit are complete and filed properly.
Oversee the submission and review of all grant documentation by IPs including project proposals, budgets, agreements, reports and other related documentation. Liaise with concerned counterparts as necessary to ensure all submissions are in compliance with regulations on IP management.
Maintain systems of communication and data sharing with Programme focal points and apply appropriate, programme-wide standards of grant cycle management, data collection, and information flow.
Lead the yearly IP Selection Process, including the performance assessment and evaluation of existing IPs and selection of new IPs in coordination with PMs, management and PSU.
Support the finance team with the overall control of grant expenditures. Ensure all grant disbursements are properly designated and tracked as per IOM's accountancy system. Centralize financial tracking of all grants managed by Cox’s Bazar, identify gaps and provide analysis to management for decision making.
Provide training to concerned staff on all related aspects of the grant life cycle and ensure the overall integrity of performance for each partnership management officer within the respective Programme Units.
Oversee and supervise Localization initiatives including developing strategies of engagement, trainings for local actors to build capacity in areas of finance management, project development and report and general administration.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
Experience
• Experience in grants programming essential, particularly in the areas of humanitarian response programmes in emergency context;
• Experience working in an international organization and knowledge of the UN is essential;
• Experience with the IOM contracts, Implementing Partners and related legal and procurement processes.
• Experience in operational activities in a post-crisis or emergency area.
Skills
• Excellent writing and reporting skills are essential.
• Knowledge of the region is an advantage.
• Demonstrated ability to supervise and manage staff at an operational level in humanitarian emergencies.
• Excellent knowledge of the IOM project management cycle.
• Good knowledge of UN and bilateral donor programming.
• Ability to write and speak clearly and concisely in English.
• Strong computer skills.
• Proven high-level representation skills, such as speaking at meetings and providing situational analysis.
Languages
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
For all applicants, fluency in English is required (oral and written). Working knowledge of Bangla and/or Spanish is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).
Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
This vacancy is archived.