Description
OPERATIONS MANAGER-MONROVIA (Nationals Only)
Title:
Operation Manager Monrovia
Reports to:
Director of Operations
Supervises:
Line Management for all Operations Staff in Monrovia and technical management of Staff Operations.
Liaises with:
All Employees
Commitment:
Full Time (Monday-Friday)
Working Hours:
Regular Office Hours (40Hrs/Week)
Work Station:
Monrovia, Maryland County
Position Overview:
With guidance from the Director of Operations, the Operations Manager Monrovia ensures that county wide operations are executed effectively and efficiently to help support the organization in achieving its goals. The Operations Manager oversees county level operations functions: Supply Chain including Procurement, Warehouse and Distribution, Maintenance, Staff Operations, Administration and close collaboration with Safety & Security. The Operations Manager works with Operations Leadership and coordinates with colleagues to design, implement and execute operational systems that streamline operating processes, accountability and compliance while responsibly using organizational resources. This position is based in Monrovia and works closely with the Operation Manager in Harper.
Specific Responsibilities:
Governance & Strategy
- Works closely with Operation Manager Harper on any shared activities in procurement, warehousing, staff & cargo transport; cross-sharing information as well as standardization of processes towards improvement of systems.
- Works closely with the other Operational Departments in Monrovia to ensure harmonized efforts to facilitate programme activities.
- Make all efforts to reach yearly Operational Goals, effective usage of expenses and continuously analyses systems and procedures to make recommendations for operational decision-making towards accountability, effectiveness and compliance.
- Establishing and/or reviewing of Operational Policies & Procedures and monitor the implementation of these.
- Works with other Operations Team Managers to ensure their guidance is implemented on a day to day basis.
- Operational - Management
Oversees the smooth running and trouble-shooting of day-to-day activities in the Operational Scope of Work through the respective Department Heads: Supply Chain department from Procurement, warehouse to distribution, Fleet and Staff Operations - Continuously analyses procedures and systems and make recommendations for improvements.
- Continuously collaborate with other Operational Departments such as Transport, Infrastructure, IT, Safety & Security, Pharmacy to allow a comprehensive operational approach.
- Assist Program Managers/Directors in day-to-day coordination and management of program operational activities to reach organizational goals.
- Ensure continued implementation, compliance and administration of procedures & policies.
- General oversight of Clinical Operations Centre (COC) management in collaboration with Department Heads and Pharmacy.
- Run an effective asset & inventory management system.
- Ensure tracking of operational data and documentation to be used for compliance purposes, report writing and decision-making.
Safety & Security
- Assist the Director of Operations and Safety & Security Department in the implementation of Safety & Security procedures and continuously make risk assessments and recommendations in operational activities.
- Ensure safekeeping of staff, assets and property.
Human Resources