This job description is a direct response to UNDP’s improved business model in Mexico. It reflects a new office structure that has recently been put in place to support the vision expressed in an emerging portfolio of Country Office (CO) programmes and to facilitate a more collaborative approach to work across the office and with external partners. This structure is also designed to provide the foundation for a new emphasis on sub-national level work, support higher delivery rates, and to transform UNDP into a learning organization and ‘fit-for-purpose’ to deliver on Agenda 2030 which in turn will support national staff and institutional capacity development.
By supporting Mexico’s State Governments to integrate the 2030 approach into their planning and budgeting processes, and the whole public policy cycle, UNDP advances inclusion and equality in the country. Also, as an engagement strategy, this is expected to allow new areas of joint work to be identified. Also, the CO has been tailoring localized integral solutions to specific sustainable development issues and is crafting methodologies and toolboxes to get those solutions ready to be deployed and escalated in other geographical areas.
The diversification and localized solutions strategy initially increase the number of initiatives to be managed by the CO, many of which handle small budgets to be allocated in a wide set of activities. This combination requires excellent programme management and oversight of operational processes and an organizational structure ready to deliver and scale results.
In this context, the Operations Team is entrusted with:
Under the guidance of the DRR, the Operations Analyst provides analytical support to Senior Management on all aspects of CO management and operations. This includes strategic financial and human resources management, efficient procurement and logistical services, ICT and common services consistent with UNDP rules and regulations. The main role is to lead the operations, ensuring smooth functioning of the CO/programmes/projects operations, consistent services delivery and constant evaluation and readjustment of the operations to take into account changes in the operating environment as and when needed.
The Operations Analyst supervises and guides the Country Office (CO) Operations Team and fosters collaboration within the team, with programme staff and with other UN Agencies and a client-oriented approach. The Operations Manager works in close collaboration with programme and project teams in the CO, operations staff in other UN Agencies, UNDP HQs staff and Government officials to successfully deliver operations services.
Incumbent will approach work with energy and a positive, constructive attitude and display a strong client orientation. As such s/he will display flexibility in performing other emerging tasks assigned by RR/DRR.
Summary of Key Functions:
1) Ensures proper coordination of operations focusing on achievement of the following results:
2) Ensures implementation of financial processes for the CO in line with the corporate initiative on clustering of services for outsourcing of financial services, ensuring all financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures focusing on achievement of the following results:
3) Ensures implementation of human resources processes for the CO in line with corporate initiative on clustering of services for outsourcing of human resources services, focusing on achievement of the following results:
4) Coordinates implementation of procurement and logistical services, asset management for the CO focusing on achievement of the following results:
5) Supervise the provision of information and communication technologies services focusing on achievement of the following results:
6) Supports common services organization and management, establishment of partnerships with other UN Agencies focusing on achievement of the following results:
Competencies and Selection Criteria
Description of Competency at Level Required
(For more comprehensive descriptions please see the competency inventory)
In this section list all core competencies as well as the most relevant technical/functional competencies the role will require along with the appropriate level. A Detailed list of competencies can be accessed through the following link: https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx
Core
Innovation
Ability to make new and useful ideas work
Level 4: Adept with complex concepts and challenges convention purposefully
Leadership
Ability to persuade others to follow
Level 4: Generates commitment, excitement and excellence in others
People Management
Ability to improve performance and satisfaction
Level 4: Models independent thinking and action
Communication
Ability to listen, adapt, persuade and transform
Level 4: Synthesizes information to communicate independent analysis
Delivery
Ability to get things done while exercising good judgement
Level 4: Meets goals and quality criteria for delivery of products or services
Technical/Functional
Detailed list of competencies can be accessed through https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx
and hiring managers are encouraged to familiarize themselves for more information
Job Knowledge/Technical expertise
Ability to understand advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Building Strategic Partnerships
Ability to maintain and establish networks of contacts for general information sharing and to remain up to date on partnership related issues.
Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Promoting Organizational Change and Development
Can perform appropriate work analysis and assists in redesign to establish clear standards for implementation
Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Design and Implementation of Management Systems
Ability to identify and recommend remedial measures to address problems in systems design or implementation
Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Client Orientation
Ability to anticipate client needs and demonstrate understanding of client’s perspective while solicitating feedback on service provision and quality
Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Education:
Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.
Experience:
Language Requirements:
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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Contract Duration: 1 year with possibility for extension
This vacancy is archived.