Back Office Manager

  • Added Date: Thursday, 25 July 2019
  • Deadline Date: Wednesday, 28 August 2019

YOU'LL CONTRIBUTE TO ENDING WORLD HUNGER BY ...

ensuring that the NY office is well-maintained, organized, and secure; serving as a point of contact and link between employees, internal departments, and external parties, including vendors; and handling clerical and administrative duties, analyzing and improving office processes and procedures.

KEY ACTIVITIES IN YOUR ROLE WILL INCLUDE

  • Managing the relationship with the building administration to ensure the high quality of services
  • Controlling correspondence
  • Operating the phone system making sure phone messages are accurately recorded & distributed
  • Meeting and greeting guests and walk-ins
  • Coordinating meeting rooms capacity, scheduling meetings, and providing support when necessary (meeting rooms equipment)
  • Organizing and managing the storage closet and kitchen
  • Ensuring maintenance of the office furniture including desks, chairs, cabinets, etc.
  • Assisting headquarter staff with their office needs including use of the telephones, computers, and printers
  • Managing the procurement of office materials and equipment
  • Booking travel (flights and accommodation) for headquartes (HQ) staff
  • Assisting with visa applications and other needs related to travels
  • Assisting the Senior Logistics Advisor developing contracts for consultants at the HQ level, helping to disseminate policies and procedures among the teams

DO YOU MEET THE PROFILE REQUIRED CRITERIA?

You’re a dedicated professional

  • You have a Bachelor’s degree and/or equivalent experience in office management.
  • You are an expert user of MS Office Suite, comfortable working with computers with minimal IT support.
  • You speak and write English fluently.

You’re super organized and detail oriented

  • You have experience working in a customer service role, responding to staff and clients from a wide range of cultures and professional backgrounds.
  • You have ability to take initiative and prioritize multiple tasks with minimal supervision.

You’re comfortable working and supporting others

  • You have excellent interpersonal skills, as well as the ability to work both independently and as a member of a team.
  • You do not get flustered easily and strive to provide staff with quick feedback.
  • You are genuinely interested in and committed to the humanitarian principles of Action Against Hunger.

This vacancy is archived.

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