CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : 2100862
Office Assistant
Job Posting: 16/Mar/2021
Closure Date: 06/Apr/2021, 9:59:00 PM
Organizational Unit : FRRWA
Job Type: Staff position
Type of Requisition : General Service
Grade Level : G-4
Primary Location: Rwanda-Kigali
Duration : Fixed term: one year with possibility of extension
Post Number : 0133051
Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located
FAO is committed to achieving workforce diversity in terms of gender and nationality
People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase
All applications will be treated with the strictest confidentiality
Organizational Setting
The main aim of the FAO Country Offices is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
The position is located in Kigali, Rwanda.
The main areas of FAO interventions in Rwanda consists in agricultural value chain services and digital inclusion from seeds systems and livestock to consumption using innovation systems to fight against malnutrition and hunger. To achieve that noble goal in Rwanda FAO is implementing those programmes taking into account the cross'-cutting issues like gender, climate resilience and social protection.
Main Purpose
The Office Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.
Supervision Received/Exercised
The Office Assistant reports to the FAO Representative and receives guidance from the Assistant FAO Representative/Administration. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
Working Relationships
The Office Assistant usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and office support services.
Key Functions/Results
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Provide office, administrative and logistics support to meetings, committees, conferences, etc. organized in the framework of office running activities and implementation of the projects;
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Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions;
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Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports;
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Creation of Non Staff Travelers in the Global Resource Management System;
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Initiate general administrative tasks in the computerized financial / travel / human resources systems;
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Assist in the procurement process.
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Manage Petty cash;
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Follow up on National project personnels' contracts
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Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required;
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Provide assistance in the administrative processing of vacancy announcements and consultants' contracts;
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Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files;
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Perform other duties as required.
Impact Of Work
The incumbent's work impacts on the timely and efficient delivery of office support services and on the overall output of the work unit.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
Education: Secondary School Education
Experience: Three years of relevant experience in office support work
Languages: Working knowledge (Level C) of English
IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment
Competencies
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Results Focus
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Teamwork
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Communication
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Building Effective Relationships
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Knowledge Sharing and Continuous Improvement
Technical Skills
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Good knowledge of communication and documentation standards
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Good knowledge of corporate computerized financial / travel / human resources systems and administrative procedures and policies
Desirable Qualifications and Skills
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Good knowledge of the organizational structure
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Limited knowledge of French (Level B) will be considered an advantage
Assessment
Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.
FAO staff are expected to adhere to FAO Values of Commitment to FAO,
Respect for All and Integrity and Transparency
ADDITIONAL INFORMATION
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FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)
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Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
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The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments
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Selected candidates need to reside within commuting distance from the FAO office. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
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No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
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Other similar positions may be filled from this vacancy notice
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For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/
REMUNERATION A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries allowances/salary.htm
HOW TO APPLY
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To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate
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Incomplete applications will not be considered
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Only applications received through the recruitment portal will be considered
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If you need assistance please contact: [email protected]
FAO IS A NON-SMOKING ENVIRONMENT
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