Background:
OSCE field operations are the front line of the OSCE’s engagement on the ground, supporting host authorities in fulfilling OSCE commitments and implementing a comprehensive approach to security. The OSCE Mission to Skopje is the Organization's longest-serving field operation working on inter-ethnic relations, early warning, the rule of law, democratic governance, transnational threats and police reform.
Tasks and Responsibilities:
Under the guidance and supervision of the Deputy Head of Mission (DHoM) and the Senior Policy and Planning Officer (SPPO), the incumbent will work closely with Project and Programme Managers, providing assistance and central guidance for the planning, development, implementation, monitoring, reporting and evaluation of all Mission’s UB (Unified Budget) and ExB (Extra Budgetary) projects, more specifically:
Assisting the SPPO to coordinate the preparation, assessment, approval, monitoring and evaluating the Mission’s projects, ensuring that project proposals are aligned with the programmatic outcomes and budgetary resources available; As part of the Project Approval Group, reviewing the Mission’s UB and ExB projects for relevance, effectiveness, efficiency, sustainability, coherence and impact; Supporting the Project and Programme Managers in planning, drafting, monitoring, evaluation and reporting of their projects and programmes; Assisting the SPPO, Project and Programme Managers in assessing how project implementation is coordinated and giving recommendations on improvements; Organizing and participating in regular review meetings on the projects’ progress; Coordinating inputs to the Mission’s Monitoring and Evaluation (M&E) matrix; Preparing project monitoring analysis and status overview to the SPPO for further presentation to the Programme Implementation Board; Advising on and ensuring compliance with the organizational standards and procedures on project management, the regulatory framework and the pertinent financial-administrative instructions; Designing internal workflows, reviewing and drafting amendments to the Mission’s administrative instructions and guidelines on the project management system for approval by the SPPO; Reviewing and editing interim and final narrative, financial reports and self-evaluation reports for UB and ExB projects; Ensuring compliance to organizational instructions of the Mission’s Implementing Partner Agreements under UB and ExB in cooperation with the National Legal Officer; Ensuring compliance with the Administrative Instructions on ExB Contributions; Liaising regularly with Secretariat’s Programming Evaluation and Support Unit (CPC/PESU) and Department for Management of Finances (DMF); Assisting the SPPO in the preparation and review of the Mission’s programmatic budget cycle documents (PO, PBPR and UBP), with a special focus on identification and definition of mid-term and short-term results, Key Performance Indicators and Means of Verification; Reviewing and uploading the budget cycle documents in the relevant system, ensuring that information stored is accurate, complete and up to date; Acting as the Mission’s ExB Focal Point, ensuring overall coordination and oversight of the Mission’s ExB portfolio throughout the entire project cycle of the ExB projects; Maintaining continuous exchange of information and harmonization of mutual efforts with the Mission’s external donors and partners; In liaison with donors and external partners, coordinating the proposal submissions, project review and approval, pledge management, drafting and reviewing of donor reports; Participating in and monitoring the process of ExB project formulation; Reviewing and assessing project proposals for programmatic, technical and budgetary coherence; Providing support and guidance to Project and Programme Managers on established organizational project management procedures, ensuring compliance to regulations on ExB contributions; Coordinating the project assessment process in the Mission and with the Secretariat (PESU), including presenting project proposals for review and ensuring that programmatic feedback is incorporated in the proposals; Building the internal capacity of mission members on the organization’s project management cycle and ExB management within the Mission; Performing other duties as assigned.Necessary Qualifications:
Citizenship of or permanent residence in the Republic of North Macedonia First level university degree in project management, social science, public administration or related fields Minimum two (2) years' professional experience in the field of project coordination or project management, preferably obtained in an international organization Previous working experience in project development, implementation and evaluation Established networking and communication skills, mediation and diplomacy/tact in all dealings Knowledge of the OSCE or similar administrative framework Computer literate with practical experience with Microsoft applications Excellent written and spoken communication skills in English language and in local language(s) Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity Holding a valid driving license.
Remuneration Package:
Monthly remuneration, subject to social security deductions, is approximately EUR 1,914.00.
Social benefits will include participation in the Cigna medical insurance and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.
Please note that applications received after the deadline, submitted in different formats than the OSCE Online Application Form or in other languages than the English language would not be considered.
The recruitment procedure may take up to two months and we will be in further contact with you only if you are selected for an interview. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer the position with modified terms of reference or a different duration.
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.
The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model
Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional Information
Issued by: OSCE Mission to Skopje Requisition ID: POL00006K Contract Type: Local Contracted Grade: NP1 Job Level: National Professional Job Type: Contracted Number of posts: 1 Location: OSCE Mission to Skopje, Skopje Issue Date: Sep 28, 2022 Closing Date: Oct 25, 2022 Employee Status: Fixed Term Schedule: Full-time Education Level: Bachelor's Degree (First-level university degree or equivalent) Target Start Date: As soon as possibleThis vacancy is archived.