II. Organizational Context and Scope
Under the overall supervision of the Senior Resources Management Officer (SRMO) in Afghanistan and direct supervision of the Logistics and Procurement Officer (LPO); and, in collaboration with relevant units at Headquarters and the Administrative Centers, the successful candidate will be responsible and accountable for supervising the procurement functions in Afghanistan.
III. Responsibilities and Accountabilities:
1) Supervise and monitor the implementation of procurement activities in the mission within established internal control mechanisms. Ensure bidding process are done fairly, transparently and in accordance with the set rules and regulations under the IOM Procurement Manual IN/168 Rev2.
2) Liaise with the Global Procurement and Supply Unit (GPSU) on all matters related to applying best practices and relevant administrative procedures.
3) Analyze procurement requests, identify service providers, and evaluate information regarding vendor's performance regarding quality, prices, and delivery of goods in view of the Organization’s best interests
4) Responsible for the procurement of goods and services, both locally and internationally.
5) Follow-up on status of purchase orders and keep project managers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions.
6) Monitor and update information/database for vendor/contractor accreditation and evaluation process to ensure availability of pool reliable vendors and contractors to address the needs of the country.
7) Contribute technical inputs for the preparation and implementation of permanent instructions for procurement that are compliant to IOM's general instructions, policies and procedures and donor requirements.
8) Train and supervise procurement and logistics assistants in Kabul ensuring that they conform to established procedures and assist in producing monthly and regular reports. Acting as a point of referral and supporting them with simple analysis and queries
9) Organize and maintain proper procurement tracking and filing systems.
10) Work with the programme management and provide support in preparing and issuing call for proposals and bidding documents for the tendering processes of the projects.
11) Perform such other duties as may be assigned.
IV. Competencies:
The incumbent is expected to demonstrate the following values and competencies:
Values - all IOM staff members must abide by and demonstrate these three values:**
· Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
· Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
· Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 3*
· Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
· Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
· Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
· Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
· Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 3
· Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
· Empowering others & building trust creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
· Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.
Note: Appointment is subject to funding availability.**
Skills:
· In depth knowledge of the broad range of migration related subject areas dealt with by the Organization
· Knowledge of UN / IOM Procurement rules and procedures
· Knowledge of procurement rules and regulations
· Ability to work as a member of a team
V. Education and Experience:
· Master’s degree in Business Administration, Finance, Management, Accounting, or a related field from an accredited academic institution; or
· University degree in the above fields with two years of relevant professional experience, preferably in international organizations.
· Experience in UN/IOM procurement and internal control procedures.
· Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.
· Experience supervising the development and implementation of procurement control procedures.
VI. Languages:
· English- Fluency is required
· Dari – Fluency is required
· Pashto- working Knowledge or other language is an advantage
This vacancy is archived.