LH013 Logistics Assistant (1 position)
Duty Station: Hargeisa
Availability: As soon as possible
Post Category: Assistant
Group Classification: 3
Reporting Line: The Logistics Assistant will be under the direct supervision of International Logistics Assistant based in
Hargeisa and will report directly to him/her.
Main Tasks and Responsibilities:
· To provide a wide range of administrative and executive support to the General Support Section with the ability to perform these tasks independently or with little supervision, in line with Standard Operating Procedures;
· To work in the warehouses, to provide correct storage and preservation of Mission items, and assist in the update and control of the inventories;
· To ensure all Mission items are properly identifiable and/or tagged;
· To ensure identification of items not fit for purpose, to liaise with other Technical Units for that purpose, for items out of Technical capability;
· To participate in the export and import projects, and other in-mission cargo transports, namely as interlocutor with Local Authorities, to produce draft documents, to control the good development of the processes;
· To assist in organising and executing land transportation of cargo;
· To assist in the preparation of cargo for expedition, and to receive cargo by executing quantity and quality control;
· To assist the execution of Mission assets maintenance – first and second level – and providing support in third level, as required;
· To support the Project Managers during Market Surveys;
· To support the Project Managers in the Quality Control of the contracts in place;
· To support the Project Managers with Invoices Verification, and production of documents necessary for the good execution of the contracts;
· To keep track, register and archive all documentation generated at all stages of contract implementation;
· To maintain good order in the General Support Section physical archives, undertake documents archiving in M-Files data management system and ensure record-keeping;
· To assist in the Vehicles Fleet Management and Maintenance, including any hands-on task as required by GSS Travel Subsection in coordination with Line Manager;
· To submit reports;
· The main duty location will be in Hargeisa and the secondary in Bossaso, in the offices of the Mission on the two cities;
· To be available to participate in field trips across the Mission area (Somalia, Somaliland, Kenya) as required;
· Advise Project Managers on basic Logistic Rules and Procedures, in order to ensure compliance with Standard Operating Procedures;
· Contribute to mission reporting in the area of competence;
· Contribute to the identification of lessons and best practice in the area of competence;
· Take account of gender equality and human rights aspects in the execution of tasks;
· Perform any other tasks assigned by the line manager.
Essential Qualifications and Experience:
· Successful completion of secondary education attested by a certificate;
AND
· After having fulfilled the education requirements, a minimum of 3 years of professional experience in a relevant field of work.
Essential Knowledge, Skills and Abilities:
· Good English writing and editing skills, with proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and the Internet;
· Good communication and analytical skills in both written and spoken English; must be able to express him/herself clearly and concisely in written and oral form;
· Good language skills in the local languages;
· Good understanding of logistic principles and processes;
· Honesty and integrity; strong sense of confidentiality and discretion in dealing with staff-related matters and financial issues;
· Proven interpersonal skills and the ability to harmoniously work in a multi-cultural, multi-ethnic team with sensitivity and respect for diversity;
· Strong organizational skills and ability to effectively perform the assigned tasks in a dynamic environment;
· Continuous improvement attitude; ability to learn and apply new concepts;
· Ability to manage time effectively in order to ensure that tasks are completed within the given timelines;
· Ability to adapt to different situations and to efficiently respond under high-pressure circumstances, while still acting with courtesy;
· Must be capable to work both indoors and outdoors under extreme conditions, and to load and move heavy equipment as required with adequate tools;
· Working schedule is day shift with flexibility to respond to urgent and/or after-hour needs. May be required to work on shift during Weekends and Holidays as required;
· A valid EU category “B” driving license or equivalent.
Desirable Qualifications and Experience:
· A professional qualification in Logistics, Business Administration, Procurement/Purchasing & Supply chain, Engineering, Maintenance or equivalent;
· Previous work experience with an international and/or government organisation;
· Good knowledge of the local market and of suppliers’ databases;
· Understanding of EU procurement procedures and regulations;
· Experience in Enterprise Resource Planning programs, namely in Inventory Management;
· Ability to provide basic CIS (Communications and Information Systems) support to colleagues in the Duty Station – hardware and software wise;
· A valid category “C” driving license or equivalent.
Special Note:
· Mandatory requirement to pass security clearances and medical checks.
This vacancy is archived.