LH001 Admin/Press and Public Information Assistant (1 position)
Duty Station: Hargeisa
Availability: As soon as possible
Post Category: Assistant
Group Classification: 3
Reporting Line: The Admin/Press and Public Information Assistant will be under the direct supervision of the Head of Field Office (HoFO) and will report to him/her. Duties related to Press and Public Information will be done in
close co-ordination with Senior Press and Public Information Officer (SPPIO).
Main Tasks and Responsibility:
· To carry out, assist and follow up with relevant administrative tasks, including the maintenance of relevant administrative forms, databases and rosters;
· To assist the HoFO on external and internal communications;
· To maintain regular contacts with local authorities, governmental organizations, non-governmental organizations, journalists or other external counterparts where it concerns the execution of the Mission Mandate in order to collect and disseminate information;
· To plan, prepare and support meetings as instructed by HoFO;
· To assist in the translation of documents;
· To monitor and report security issues to the HoFO and Mission Security Officer (MSO) and to assist both in the analysis of information;
· To support the SPPIO in carrying out the usual tasks of the PPI Office (Press releases, social media, management of visibility items, public outreach of the Mission);
· To contribute to the media monitoring for the Mission by following media reports of relevance for EUCAP and prepares a daily and weekly regional press reviews;
· To support in updating the Mission’s website and social media (Facebook, twitter) and writes press releases and articles under the guidance of the SPPIO;
· To assist in the development of printing materials for the Mission (such as newsletter, factsheets, leaflets, calendars, etc…) and contributes to the preparation of special media events;
· To make contacts to local press and keeps the contact list of the PPI Office and the mailing lists updated;
· To assist in keeping the visibility items stock updated (keeps track of in- and outgoing items);
· To carry out market researches with regard to visibility items;
· To undertake any other related tasks as requested by the Line Manager(s).
Essential Qualifications and Experience:
· Successful completion of secondary education attested by a certificate;
AND
· After having fulfilled the education requirements, a minimum of 3 years of professional experience in a relevant field of work.
Essential Knowledge, Skills and Abilities:
· Excellent communication, administration and organisational skills in both written and spoken English and Somali language;
· Exemplary writing and editing skills, with proficiency in Microsoft Word, PowerPoint, Excel, Outlook and Internet;
· Ability to work methodically, accurately and with attention to details as well as to tight deadlines;
· Ability to prioritize and perform, with limited supervision, multiple tasks in an energetic environment with multiple priorities;
· Strong sense of confidentiality and discretion in dealing with strategic sensitivities, staff-related matters and financial issues.
Desirable Qualifications and Experience:
· Successful completion of university studies of at least 3 years attested by a diploma, preferably in Human Resources, Administration, Business, Politics, Communication, Journalism or equivalent academic or professional training;
· A previous work experience in administration and Press and Public Information;
· Knowledge of Photoshop or other photo editing programs;
· Previous work experience with an international organisation;
· Ability to work independently and harmoniously with colleagues and as part of a team;
· Willingness to work long irregular hours when needed and still deal helpfully and courteously with all contacts;
· Must be able to express ideas and concepts clearly and concisely in written and oral form;
· Good experience in collecting and analysing using data for preparing reports and articles.
Special Note:
**· Mandatory requirement to pass security clearances and medical checks.
This vacancy is archived.