Back Meetings Assistant, Tunis, Tunisia

Meetings Assistant

( 2100968 )

Grade : G4

Contractual Arrangement : Fixed-term appointment

Contract Duration (Years, Months, Days) : 2 years

Job Posting: Mar 23, 2021, 3:38:37 PM

The Department of Operational Support and Services is comprised of several services, Infrastructure Support Services (ISS), Logistics Support Services (LSS), Security Services (SEC) and the Global Conference and Training Centre (GCT). The objective of the Department of Operational Support and Services is to ensure high quality, relevant consistent and responsive services in the area of management and administration to all programmes and staff in Headquarters; Regions and offices of WHO, in line with the scope of WHO 2020 Output 434H: "Safe and secure environment with efficient infrastructure maintenance, cost-effective support services and responsive supply chain including duty of care". To promote an efficient and collaborative customer-oriented working environment that achieves results.The Global Conference and Training Centre, under OSS also manages and supports the delivery of Conference and Training facilities and services for WHO.

DESCRIPTION OF DUTIES

To provide the necessary support to the organization of the GCT centre's meetings and trainings workshops. Based on the guidance of the supervisor ensure logistics (hotel and travel arrangements) of the participants, including requesting flight itineraries for meeting participants from the travel agent, create suppliers in GSM, make flight books, raise travel requests and initiate travel claims. To arrange the meeting of participants at the airport. To prepare visa support letter for the application of visas to the Ministry of Interior. To individualize invitation letters based on a template provided by the meeting organizer. To prepare the relevant meeting documentation and provide secretarial support to multiple professional staff in the training area, and to other professional staff on the team or in the Centre as required. To act as a focal point during the meetings for participants and towards the hotel / meeting venue, ensuring that services from the hotel (e.g. coffee breaks, room set up etc.) is provided as agreed. To provide secretarial support to the meeting organizer during the meeting.Perform all other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education or equivalent academic qualification.

Desirable: Additional relevant education in management and logistic an advantage.

Experience

Essential: A minimum of three years of relevant practical experience in administrative work.

Desirable: Some experience in WHO an asset. Experience working with procedures and practices of an organization in the UN system is an advantage.

Skills

The incumbent maintains and updates proficiency in the use of modern office technology through in-house courses, on-the-job training or self-training.Training in or sound knowledge of administrative procedures. Proficiency in the use of standard office software such as MS Word, Power Point, Excel, etc... ideally with training in online work planning and management systems.

WHO Competencies

Teamwork

Respecting and promoting individual and cultural differences

Communication

Moving forward in a changing environment

Producing results

Use of Language Skills

Essential: Expert knowledge of English. Intermediate knowledge of French.

Desirable: REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at TND 20,586 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• Staff members in other duty stations are encouraged to apply.
• For information on WHO's operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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