Back Local Security & Logistics/Administrative Assistant (National)

Security key functions:

§ Assist in maintaining the Security Plan, including updating staff lists for Basra personnel;

§ Administer a pass and ID system for Basra personnel;

§ Assist in reporting security accidents and incidents affecting UN staff, offices and assets;

• Organize and delivers training courses on security awareness and preparedness;
• Assist in ensuring Residential Security Measures (RSMs) compliant residences and office safety, and security preparedness;

§ Ensure that fire prevention devices and fire-fighting equipment are available on the premises; maintains fire evacuation plan and conducts fire drills and training as necessary.

• Liaise and coordinate, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations and other non-State actors in the area of operation;

§ Maintain regular contacts with Security Focal Points of UN agencies, and attend regular and adhoc security meeting at the local level.

§ After receiving the proper training, provide support in organizing and conducting training courses on security awareness and preparedness, and providing security orientation to newly assigned staff members.

§ Conduct security briefings, as required, particularly for personnel on mission to Basra.

§ Establish and maintains warden system and keeps update of information related to UN-Habitat Basra offices and residences;

§ Operate UN VHF/ HF networks according to Interagency Telecommunications System through VHF channels and HF base station; update and provide call sign to Basra personnel.

§ Under the direct guidance of the supervisor, share information with UN-Habitat personnel and eligible family members that would affect their safety and security and information regarding the actions to take in the event of an emergency, including those identified in the UN-Habitat/UN Security Plans

§ Monitor the local security situation through local media and networks providing regular information and updates to the UN-Habitat head of Agency relative to on-going and emerging security issues in the country.

§ Conduct threat assessments and site surveys.

§ Produce incident-based security and travel advisories.

§ Assist in drafts/update ad hoc SRMs as required (when there is an event and required ad hoc SRM), in coordination with local UNDSS.

Travel & Missions key functions

§ Support and coordinate UN-Habitat field missions as required.

§ Prepare the MSCR (mission security clearance request) to apply for SSI-OPS DSS for red zone missions; prepare and submit the UNDSS TRIP request prior to all missions and coordinate with UNDSS to obtain the approval in a timely manner.

§ Ensure all missions are compliant with Security Risk Management Measures.

§ Prepare MoPs (Movement of Personnel) for Basra-based staff/consultants travelling on mission/R&R.

§ Follow-up with MovCon regarding the flights of Basra-based staff (UN flights and airport pickup); facilitate immigration and customs formalities as required.

§ Prepare monthly travel plan by coordinating with all Basra-based personnel.

Logistics & Administration key functions

§ Assist coordination with programme/project counterparts and stakeholders.

§ Serve as Basra focal point to the UN-Habitat operations team on behalf of the projects.

§ Support facilitation of basic administrative processes.

§ Oversee driver and proper use of official vehicles through the accurate maintenance of daily vehicle logs, monitor maintenance schedule and arrange for servicing when necessary.

§ Assist in administrative arrangement for meetings, workshops, training, conferences, and field visits.

§ Assist in translating the official documents as requested and support with interpretation when necessary.

§ Support the overall management of the field office and field accommodation for international staff in Basra in relation to office rent payments, contract monitoring, maintenance requirements, ensure regular maintenance of printers, IT equipment, generators, etc., and prepare, submit, and track petty cash requests.

§ Assist in preparing inventory sheet for purchased project equipment and record and track delivery of items to Basra field office.

§ Track, monitor, and secure money transfers to Basra.

§ Maintain financial records, filing, classifying, and archiving all the above related documents.

Required Competencies:

Education: Bachelor’s Degree in security or administration related field is highly desirable or High School degree with six years of experience can be accepted in lieu of Bachelor’s degree.

Work Experience:

· A minimum of three (3) years’ experience in administration fields, including a minimum of two (2) years of experience with international humanitarian organizations in areas of high insecurity is required.

· Ability to assess security plans and practices, propose options, and make recommendations for improvement is required.

· Demonstrated abilities in the areas of security and safety is required.

· Demonstrated abilities in overseeing an office and supporting logistics and administration is required.

· Substantial relevant practical experience in security or law enforcement is preferable.

Language: Fluency in oral and written English and Arabic is required.

Other Skills:

• Possesion of valid UN Department of Safety and Security Local Security Assistant Certificate (LSA) UNSMS is required.
• Solid computers skills (MS Word, Excel, Access and PowerPoint).

· Valid National Driving license with ability to drive 4x4 and manual transmission vehicles is an essential requirement.

· Knowledge of HF and VHF radio operation.

· Ability to travel with little to no advance notice.

Physical fitness and sound health are essential.