Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the centre and provides a tailored support to local needs.

ACTED Libya

Since 2011, ACTED has been providing humanitarian aid and has supported civils society and local governance building throughout Libya, from its offices in Tripoli and Benghazi, as well as Tunis. The NGO responds to the humanitarian challenges faced by the country and supports displaced people, who are particularly vulnerable in the current context. . Under its Civil Initiatives Libya banner, ACTED is also offering capacity building, grants, and networking opportunities to civil society and local governance actors. Community resilience is further enhanced with the capacity building of social enterprises.

You will be in charge of

1. Positioning and Fundraising

Context analysis: Ensure ACTED has an up-to-date understanding of the country’s socio-economic situation, (donor) trends, needs and gaps, and who does what and where (3W)

Strategy development and roll out: Take a lead role in developing and reviewing programme strategies and identifying strategic opportunities for expanding ACTED’s work in the country, and in particular

Identify new opportunities and new sectors of intervention;Consolidate and stabilizate programming;Review the geographic and thematic footprint;Ensure activities are relevant and meeting country/beneficiary needs;Identify ACTED added-value;Ensure humanitarian principals are adhered to;Identify new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with based on complementarity and added value;Formalize a country strategy in alignment with global/regional strategy.

Networking, positioning and general representation:

Establish, maintain and improve active relationships with donorsEstablish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academiaEstablish, maintain, and improve active and regular working relationships with host government authorities and where necessary non-state actorsEnsure ACTED is represented in key clusters, working groups, HCT and (I)NGO coordination bodies

Donor relationship and proposal development

Decide on and trigger the necessary assessment(s) by the AME Department to ensure proposals are relevant;Identify new donors for diversifying ACTED donors’ portfolio including private companies and private foundations;Identify potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals and ensure that every partnership is formed based on an assessment of complementarity and added value and is designed and managed so that the partnership furthers achievement of ACTED’s country, regional and global strategyOversee project proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy and ensure inputs from Technical Coordinators (for example technical specifications, methodologies, approaches and tools) and AME (SMART indicators, lessons learnt and best practices from previous projects) into the proposal writing process;Validate proposals before submission to HQ Grant Management UnitAdvise Project Development Department on specific donor approach/regulations;Assist the Country Director in negotiate proposal and/or contracts with donors.

Grant Management

Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team;Ensure project kick-off and close out meetings are conducted for each project;Ensure the development of quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional mannerEnsure ad hoc requests from donors are addressed immediately

2. Program Technical Support and Coordination

Technical Support

Ensure sector specific project implementation modalities, methodologies and tools are designed (including, but not limited to technical specifications, identification and registration of beneficiaries, distribution and sensitization);Ensure Technical Coordinators liaise with Project Managers on a regular basis and provide technical assistance to the projects whenever needed;Ensure the dissemination of tools, research, best practices and lessons learned internally and externally through publications, networks, working groups, events, and conferences.

Coordination

Ensure the development and maintenance of coherent sector strategies (i.e. WASH, food security, protection) across ACTED’s areas of interventionPromote harmonization of approaches and methodologies across the different projects within the same sector by overseeing the development and use of common tools, as well as creating opportunities for experience sharing and learning;Ensure Technical Coordinators provide technical inputs into proposal design.

3. Appraisal, Monitoring and Evaluation

AME Systems

Review and approve the country AME strategy;Review and approve consolidated AME work plan covering all ongoing projects and planned assessments of the mission;Ensure a clear AME framework for each ongoing project is developed based on project proposals, implementation plans, and donor reporting requirements;Ensure that AME findings are reflected and their recommendations are incorporated in future concept notes, proposals and implementation plans;Ensure AME policies and procedures are implemented as described in the ACTED AME standard guidelines;Ensure electronic and/or paper-based MIS systems are maintained for tracking and reporting all quantitative and qualitative data and information including reporting on ACTED’s 16 global strategic program indicators;Ensure the effective functioning of the beneficiary CRM and that beneficiary complaints/feedback is adequately captured, analyzed, addressed and responded to in a timely manner and utilized by the program and coordination teams;

AME Implementation and Management

Trigger the necessary needs assessment(s) to ensure proposals are relevant;Review and approve mission plans for any assessments, monitoring and evaluations (baselines, mid-terms, endlines) for each of the projects;Ensure the implementation of appropriate data collection and analysis instruments, methodologies (e.g. survey questionnaires, focus group discussions, key-informant interviews) and data/information dissemination/utilization plans;Ensure the AME team provides data to the Project Development Team for use in preparation of reports to donors and other stakeholders, as required;Ensure the AME team contributes to donor proposals and fundraising efforts (particularly logical-framework designs and formulation of SMART indicators)

4. External Communication

Ensure the country PDD contributes to ACTED’s external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report;Ensure the continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media;Oversee ACTED’s in country communication activities including media visits, photographer’s mission, videos, etc.;Ensure the update and design of in country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission;Follow, contribute to, draft and disseminate position papers, statements, reports and releases on ACTED’s engagements and humanitarian advocacy, in line with ACTED’s in country and global strategy as well as positioning, in close collaboration with the country director as well as HQ communication and programme departments.

5. Management and Internal Coordination

Staff Management

Manage a team of AME Manager, Project Development Manager and Technical Coordinators delineating their responsibilities and follow-up the work plans and day-to-day activities;Ensure a positive working environment and good team dynamics;Manage interpersonal conflicts between departmental staff members;Undertake regular appraisals of staff and follow career management in link with CD.Review internal and external training needs of team members

Internal Coordination and Communication

Ensure interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by implementing ACTED coordination mechanisms (WAM, MCM)Ensure regular and clear communication with ACTED HQ Program Department and finance to keep it updated about latest development, so that the Program Department can best advice you ahead of a task.

Filing

Ensure the implementation of a filing system for contractual project documents both in hard and soft copies;Oversee the Resource Centre and ensure it is regularly updated with appropriate and relevant external and internal resources.

Expected skills and qualifications

At least 4 to 5 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle EastDemonstrated communication and organizational skillsAbility to train, mobilize, and manage both international and national staffFlexibility and ability to multi-task under pressureAbility to work well in unstable and frequently changing security environmentsWillingness to work and live in often remote areas under basic conditionsProven ability to work creatively and independently both in the field and in the office

Conditions

Salary defined by the ACTED salary grid depending on education level, expertise, security level and experienceLiving allowance of 300 USDLodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)Flight tickets in and out + Visa taken in charge by ACTEDProvision of medical and repatriation insurances

This vacancy is archived.

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