Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.
ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the centre and provides a tailored support to local needs.
ACTED has been present in Lebanon since 2006, with a coordination office in the capital Beirut and an operational base in Akkar. In response to the Syrian crisis, ACTED Lebanon delivers support to refugee and host communities, responding simultaneously to emergency and development needs through a community-driven approach. The NGO also implements projects to rehabilitate infrastructure and territories, and supports civil society and micro-enterprises in the health, education and environment sectors.
1.Contribute to ACTED Compliance and Accountability
Provide support to the Finance Officer on controlling the compliance of the ACTED documentation by checking the accuracy, exhaustiveness and consistency of the information contained in these documents in line with ACTED and donors’ procedures for both capital and field expenses (scope to be determined by the CFM/CD); and provide discrepancies’ consolidated reports to the Country Finance Manager.Support the Finance Officer in checking partners’ financial transactions and ensure correct allocations to respective budget lines through a check list; upon request, travel to the field and physically conduct a random sample of partners’ vouchers and ensure the financial transactions meet donor requirementsSuggest update and improvement of ACTED’s procedures in link with the CFM;Support to external audits preparation.
2.Control of Monthly Internal Reporting tools
Accounting (PRATIC) review – between the 10th and the 15th
Check that :
the financial flows are lettered on a monthly basis in SAGAflows cross-countries (including HQ) are well cross-referenced before local salaries paymentsthe Monthly InforEuro exchange rate table with the exchange rates entered in SAGAFinance TITANIC review – between the 10th and the 15th
Crosscheck SAGA and Allocation Tables: in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer to correct data in SAGA or Allocation Tables;Crosscheck the Allocation Tables and the monthly forecasts in the Budget Follow Ups (BFUs): in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer;Crosscheck the consistency of data between SAGA, BFUs, CFU and DFU;Crosscheck the Red Cell Game with the physical vouchers received at Country Office Level;Crosscheck the Cofounding Follow-Up is in line with the BFUs (including a cofounding section);Review the monthly ATROCE: general information, template, projects data, amounts reported and instalments received (both at field and HQ level)Fill the TITANIC follow-upCost Control – between the 10th and the 15th
Detect possible variances on the Monthly Running Cost Follow-Up and inform CFM accordingly (through a memo);Upon request of the CFM, conduct market surveys;Prepare a monthly Finance Control ReportHR TITANIC – between the 25th and the 30th
Cross-check the consistency of the analytical allocation between the Allocation Tables, the Staff Data base and the HR TITANIC.
3.Provide support to the daily tasks:
Preparation of BudgetsDraft of Financial SheetsPreparation of Financial ReportsMidyear and Annual Accounting ClosureArchivingStatus : volunteer
Living allowance of 300 USDLodging and food provided in the ACTED GuesthouseFlights tickets in and out + Visa taken in charge by ACTEDProvision of medical and repatriation insurancesThis vacancy is archived.