Reporting Line:

The Language/Administrative Assistant reports to the Deputy Head of Detention Management Unit.

Main Tasks and Responsibilities:

· To provide consecutive interpretation services to the Detention Management Unit;

· To assist monitoring compliance with the Rules of Detention and to report any irregularities to the Head of Detention Management Unit;

· To translate all documents for Detention Management Unit officials or other members of the Specialist Chambers and Registry;

· To select relevant gathered information from interactions and to report to the Head of Detention Management Unit on a regular basis;

· To create a filing system with separate files for each detainee containing relevant information;

· To assist in preparing confidential and public correspondence and reports for the Detention Management;

· To distribute reviews and evaluate statistical performance data, including material for annual reports, budgetary questions, performance evaluations, etc.;

· To contribute to the review, interpretation and evaluation of administrative procedures, protocols and rules;

· To advise on and prepare new guidelines, to design new and amend present administrative systems;

· To maintain active and archival records filing systems in accordance with the requirements of the Specialist Chambers and Registry;

· To undertake any other related tasks as requested by the Line Managers.

Essential Qualifications and Experience:

· A level of secondary education attested by a diploma

AND

· After having fulfilled the education requirements, a minimum of five (5) years of relevant professional experience.

Specification of Education and Experience

· Previous experience working in an international organisation or hybrid court;

· Excellent computer skills in MS Office applications (Excel, Word, PowerPoint, Access); proficiency in text editing and lay-outing;

· Fluency in oral and written English and Albanian;

· Excellent interpersonal and communication skills in English, both written and oral;

· Tact, accuracy and discretion in handling of sensitive and confidential information;

· Ability to work independently with a minimum supervision;

· Ability to prioritise and manage a high workload on occasions;

· Ability to work productively in a fast-paced, team-oriented environment and produce accurate work under pressure;

· Ability to establish and maintain effective and constructive working relationships with people of different national and/or cultural backgrounds with respect for diversity;

· Demonstrated gender awareness and sensitivity; ability to promote an inclusive working environment and integrate a gender perspective into tasks and responsibilities.

Desirable

· Knowledge of detention policies, procedures and practices;

· Knowledge and/or experience in Public Administration as an administrative assistant/secretary;

· Knowledge of the functioning of the EU and in particular CSDP missions;

· Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo.

This vacancy is archived.

Recommended for you