Reporting Line:
The Language/Administrative Assistant reports to the Deputy Head of Detention Management Unit.
Main Tasks and Responsibilities:
· To provide consecutive interpretation services to the Detention Management Unit;
· To assist monitoring compliance with the Rules of Detention and to report any irregularities to the Head of Detention Management Unit;
· To translate all documents for Detention Management Unit officials or other members of the Specialist Chambers and Registry;
· To select relevant gathered information from interactions and to report to the Head of Detention Management Unit on a regular basis;
· To create a filing system with separate files for each detainee containing relevant information;
· To assist in preparing confidential and public correspondence and reports for the Detention Management;
· To distribute reviews and evaluate statistical performance data, including material for annual reports, budgetary questions, performance evaluations, etc.;
· To contribute to the review, interpretation and evaluation of administrative procedures, protocols and rules;
· To advise on and prepare new guidelines, to design new and amend present administrative systems;
· To maintain active and archival records filing systems in accordance with the requirements of the Specialist Chambers and Registry;
· To undertake any other related tasks as requested by the Line Managers.
Essential Qualifications and Experience:
· A level of secondary education attested by a diploma
AND
· After having fulfilled the education requirements, a minimum of five (5) years of relevant professional experience.
Specification of Education and Experience
· Previous experience working in an international organisation or hybrid court;
· Excellent computer skills in MS Office applications (Excel, Word, PowerPoint, Access); proficiency in text editing and lay-outing;
· Fluency in oral and written English and Albanian;
· Excellent interpersonal and communication skills in English, both written and oral;
· Tact, accuracy and discretion in handling of sensitive and confidential information;
· Ability to work independently with a minimum supervision;
· Ability to prioritise and manage a high workload on occasions;
· Ability to work productively in a fast-paced, team-oriented environment and produce accurate work under pressure;
· Ability to establish and maintain effective and constructive working relationships with people of different national and/or cultural backgrounds with respect for diversity;
· Demonstrated gender awareness and sensitivity; ability to promote an inclusive working environment and integrate a gender perspective into tasks and responsibilities.
Desirable
· Knowledge of detention policies, procedures and practices;
· Knowledge and/or experience in Public Administration as an administrative assistant/secretary;
· Knowledge of the functioning of the EU and in particular CSDP missions;
· Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo.
This vacancy is archived.