Back Internship - Finance Officer

The European Centre for Electoral Support (ECES) is a non-profit private foundation headquartered in Brussels a global remit. ECES promotes sustainable democratic development through the provision of advisory services and operational support in favor of all electoral stakeholders, including electoral management bodies, civil society organizations dealing with civic & voter education and election observation, political parties and parliaments dealing with electoral reforms, media, security forces and legal institutions dealing to electoral dispute resolutions.

Since February 2012, ECES has signed over 70 contracts in support of transparent, credible and cost-effective electoral processes and the strengthening of democratic institutions in more than 35 countries mainly, but not only, in Africa and Middle East. In addition to that, the founders and personnel of ECES have acquired extensive field experience and, taken together, ECES can count on a specific knowledge and a well-established network in over 70 countries around the world. The EU is by far the largest ECES’ donor, however the organization has also signed contracts and partnered with many other organisations.

Under the daily guidance of the Administrative and Finances team and ECES HQ focal point appointed by the Executive Director, the Finances Intern will have the following specific responsibilities and will provide the following deliverables:

• Provide Support in preparation of the budget and budget forecast
• Assist in establishment and maintenance of cash controls including deposits and payments.
• Assist in Establishing, maintaining and reconciling the general ledger;
• Support the team in the establishment of new and maintenance of the existing supplier accounts;
• Assist in Audit requirements and preparations;
• Assist in Processing supplier invoices;
• Assist in Maintaining financial files and records;
• Maintain the assets register;
• Assist in the process of ordering and collecting office consumables and stationery, supplies
• Printing/copying and filing financial documents;
• Support the drafting of documents, including contracts, travel authorisations, non-disclosure agreements, activity reports etc;

About you

To be successful in this role you need:

• Advanced degree in Finance, management, economics, business administration, organizational management or related field.
• Ability to prioritize work, multi-task and meet deadlines;
• Ability to work with results-orientation and efficiency in a multi-tasking environment;
• Strong planning skills;
• Strong flexibility, responsibility, team work, self-motivated, preparedness to work off-time;
• Excellent computer literacy and experience using financial/accountancy software;
• Ability to perform effectively under high pressure, hardship conditions;
• Strong ethics, with an ability to manage confidential data
• Excellent working level of French and English languages in both writing and speaking.

Applicants must be Brussels based, and should have all valid required legal documents (residence permit, work permit..) for the entire duration of the internship.

Please note that this is an unpaid position, and that applications are considered on a rolling basis for a minimum duration of three (3) months. We do encourage you to send your CV, and motivation letter as soon as possible.

You may also find the full Terms of Reference (ToR) for the position HERE