Organizational Setting

FAO Ukraine is the country office of the Food and Agriculture Organization of the United Nations, a specialized agency dedicated to achieving food security, reducing rural poverty, and promoting sustainable management of natural resources. FAO Ukraine works in close partnership with the government, civil society organizations, private sector, and other UN agencies to address the diverse challenges and opportunities in the agriculture, forestry, fisheries, and environmental sectors. By providing technical assistance, policy advice, and capacity development support, FAO Ukraine plays a vital role in fostering sustainable agricultural practices, strengthening the resilience of rural communities, and enhancing food security and nutrition across the country.

 

Reporting Lines

Under the administrative supervision of the Head of Programme - FAO Ukraine, and the direct supervision by the Head of Strategic Planning - FAO Ukraine.

 

Technical Focus

The Reporting Specialist will be responsible for providing visibility and organizational support to FAO Ukraine to help FAO meet program implementation and resource mobilization goals. The Specialist will support the Head of Strategic Planning, as well as the Head of Programmes, on all topics FAO works on in Ukraine, including emergency response, agriculture, livestock, value chain and natural resource management. The Specialist will need to work closely with the monitoring, evaluation and learning (MEAL) team, the Program team, and the Strategic Planning team to ensure the FAO results are written and presented to donors in a timely, accurate and compelling manner. 

 

Tasks and responsibilities 

The Reporting Specialist is an essential member of the FAO team, responsible for ensuring effective reporting, on project activities, outcomes, and impacts. This role is crucial for maintaining transparency and accountability to donors, partners, and other stakeholders, as well as for informing evidence-based decision-making and continuous improvement in project design and implementation. The Reporting Specialist plays a key role in building reporting capacity within the organization, providing training, guidance, and technical support to FAO staff and partners.

 

The Reporting Specialist will: 

•    Collect, compile, and analyze data and information from FAO Ukraine projects to prepare regular progress and performance reports, ensuring accuracy, consistency, and compliance with FAO standards and guidelines and to ensure the sharing of information, lessons learned, and best practices related to reporting, monitoring, and evaluation.
•    Write and edit progress and final/terminal narrative reports for emergency and development projects, together with accompanying cover letters and project highlights, in accordance with FAO Reporting and Editorial Guidelines, and take the necessary actions to dispatch them to appropriate addressees in FAO headquarters, donors, partners, and other stakeholders as required.
•    Contribute to the development and review of project proposals, concept notes, and other documentation to ensure alignment with FAO strategies and objectives, as needed;
•    Coordinate closely with the monitoring and evaluation team to collect and write up results of project activities, outcomes, and impact, ensuring the effective use of monitoring and evaluation tools and methodologies;
•    Coordinate with MEAL team as needed to aid them in analyzing data, identify trends and lessons learned, and recommend improvements to project design and implementation;
•    Assist in the revision, finalization and timely submission of key resource mobilization documents to ensure alignment to FAO standards in line with the requirements of major donors;
•    Support with writing other documents, such proposals, brochures, leaflets, situation reports, presentations, social media posts, in compliance with FAO Style guidelines and as time permits.
•    Ensure use of standard reporting templates for semi-annual, annual progress and terminal reports
•    Provide technical support and guidance to FAO staff and partners on high-quality writing, citing and reporting requirements and best practices;
•    Design and deliver training programs to strengthen reporting capacity within the organization, ensuring that staff and partners have the necessary skills and knowledge to prepare high-quality reports and meet reporting requirements;
•    Undertake travel, if needed, on short notice, in support of FAO decentralized offices, to provide support in outreach and/or reporting processes, methods and skills, and set up an information system (Microsoft Online) to ensure monitoring of reports, in particular in countries where FAO has declared a large scale emergency response;
•    Perform other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements 
   
•    A university degree in International Development, Journalism, Communications, English, or related fields.
•    Minimum of five years of relevant experience in report writing, donor reporting, communications, or similar roles in international development organizations.
•    Working knowledge (level C) of English and limited knowledge (level B) of another FAO language. For PSA, working knowledge of English. Knowledge of Ukrainian and/or Russian is considered an asset.

 

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

 

Technical/Functional Skills

•    Demonstrated ability to set high standards for quality, accuracy, and completeness of work. Proven ability to manage multiple tasks and meet deadlines.
•    Strong interpersonal skills and ability to work collaboratively with colleagues and partners from different national and cultural backgrounds.
•    Excellent writing skills, with an ability to communicate complex information in a clear and persuasive manner. Strong presentation skills are also important.
•    Demonstrated ability to build and maintain effective relationships with internal and external stakeholders, including donors, government officials, and partners.
•    Commitment to sharing knowledge and best practices and to learning from others. Openness to innovation and new ideas.
•    Proven experience in designing and delivering training programs or capacity building initiatives related to writing and reporting.
•    Knowledge of FAO's mandate, programs, and procedures, as well as the UN system and procedures, is considered a strong asset.
•    Proficiency in the use of office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages.
•    Demonstrated understanding of project life cycles.
•    Demonstrable clear, logical and compelling writing skills.
•    Familiarity with the agriculture, livestock, forestry, and environmental sectors in Ukraine is desirable.

This vacancy is archived.

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