Back Intern - Partnership Belgium

The EU Partnership Assistant (Intern) will work in the Partnerships and Policy Department. The Partnerships and Policy Department is responsible for NRC’s strategic relations with institutional donors and private foundations, thereby providing support to all Departments and Regional, Country, and Representation Offices in the organisation. This includes being responsible for developing relevant global strategies for resource mobilisation; developing funding prospects with existing and new donors; further streamlining NRC’s procedures, processes, and tools related to resource mobilisation and grant management; developing and providing internal training and help-desk support, etc. 

The Partnerships and Policy Department consists of three sections: The Institutional Partnership Section (Oslo), the Advocacy and Media Section (Oslo), and the Humanitarian Policy Section (Geneva). It also hosts 5 Representation offices: NRC Geneva (Geneva), NRC Europe (Brussels), NRC USA (Washington D.C.), NRC Flüchtlingshilfe Deutschland (Berlin), and NRC UK (London), as well as the Internal Displacement Monitoring Centre IDMC (Geneva). 

Generic responsibilities

Assist the Senior EU Partnership Advisers, the Institutional Partnership Officer by identifying funding opportunities from selected European donors, contributing to the preparation and organisation of strategic meetings at EU or European capitals levels and provide support in internal communications with other departments of NRC.

Specific responsibilities

1. Support the advisers by monitoring updates on EU institutions and Member States’ strategic donors, including press-releases and official communications/publications and preparing notes and briefings to facilitate the advisors’ roles;
2. Monitor and track funding opportunities from EU and Member States donors and share with the relevant partnership officer;
3. Assisting in analysing EU and Member States donors calls for proposals and reference guidelines to develop tools and update donors’ rules and regulations databases.
4. Monitor EU institutions grant management systems for release of HIPs and funding opportunities, tracking notifications received by NRC and actions taken to respond for prompt follow up with country offices and analysis.
5. Attend relevant internal meetings and meetings organised by the EU, Member States and NGOs as needed and draft minutes to share with the team.
6. Assist in arranging and preparing meetings in Brussels and European capitals for visiting field-based colleagues, including contacting EU and Member States’ officials, conducting research on EU policies or funding strategies towards those countries and drafting briefing notes, especially in the framework of fundraising tours.
7. Provide inputs from the partnership department into NRC online platform (workplace) and assist on drafting internal communications on rules and regulations to country offices.
8. Support the Senior EU Advisers in preparing capacity building materials and delivering online training/orientation sessions.
9. Other ad-hoc administrative support needed (organisation of trips, trainings, events, surveys…).

   Below is the general person profile that we are seeking: 

10. A university graduate in a relevant field such as Law, International Relations, European Affairs, or some related equivalent experience.
11. Fluency in English, knowledge of other EU languages (French and Dutch in particular) is an asset
12. A rigorous and structured person with good analytical and administrative skills, including computer skills (MS Word, MS Excel, MS PowerPoint)
13. Good knowledge of EU institutions and EU donors is an asset
14. Interest in refugee and/or humanitarian issues
15. Good oral and written communication skills
16. Organizational skills including the ability to multitasking, prioritizing and working efficiently with limited supervision
17. Comfortable in a multicultural professional and/or NGO environment
18. Commitment to humanitarian principles of humanity, neutrality, impartiality and independence

    Behavioural competencies

19. Planning and delivering results
20. Working with people
21. Analysing
22. Communicating with impact and respect
23. Coping with change

    What We Offer 

24. Duty Station: Brussels, Belgium  
25. Start date: 5th of  June 2023 (TBD)
26. Contract: 6 months Belgian “Social immersion professional contract” (Bruxelles formation) meal cheques and transport allowance included. 
27. NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. 
28. NRC reserves the right to use electronic screening tools for this purpose.

    We also encourage you to share this widely with your other colleagues in the humanitarian sector The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.