ICAP at Columbia University, a global health leader situated within the Columbia University Mailman School of Public Health in New York City, seeks highly qualified candidates to serve as Human Resources (HR) Manager – Peru. The incumbent will be responsible for all aspects of the human resource function within Peru.
ICAP seeks highly qualified and experienced candidates to fill the HR Manager position by November 2020.The successful candidate will hold Bachelor’s degree and a minimum of five (5) years of progressive working experience in HR within Peru.
The incumbent will have an in-depth knowledge of local labor laws and best practices and demonstrated skills in negotiation, coaching, and influencing. The HR Manager will be proficient in the use of Microsoft Office Suite (especially Word, Excel and PowerPoint), applicant tracking systems, and HRIS.
The position is contingent upon availability of grant funding.
MAJOR ACCOUNTABILITIES
- Develop and recommend personnel policies and procedures and maintain local hire manual in accordance with labor laws and ICAP Standard Operating Procedures (SOPs).
- Actively participate in the full-cycle recruitment for all office vacancies which includes supporting managers in the writing and updating of job descriptions, placing job advertisements, screening and interviewing qualified candidates, conducting references checks and extending employment offers.
- Ensure that all new hires are on boarded appropriately and given access to ICAP policies and procedures. Support managers on the orientation of new employees.
- Act as the lead in-country promoter of ICAP’s professional development initiatives including both in-person and online learning opportunities. Assist employees and management on identifying learning opportunities.
- In partnership with the Chief of Party, manage all employee relations matters including conflict resolution and disciplinary matters that is in compliance with local labor laws, ICAP SOPs in order to meet the standards of a conducive working environment.
- Educate employees on available leave options and guidelinesMonitor employee time off tracking according to ICAP leave policies.
- Ensure prompt submission of time off tracking sheets as well as leave request forms.
- Collaborate with the Chief of Party and Director of Administration and Finance to conduct compensation reviews which entail salary survey data submissions and/or analysis of national inflation rates.
- Develop salary adjustment proposals for Human Resources Director’s review and approval.
- Implement and administer the annual and intermittent staff appraisal process
- Provide clear, consistent, ethical and legally-accurate advice to all employees on all aspects of Human Resources as needed and when requested as well as when specific risks are identified.
- Liaise with the Ministry of Labor and local legal counsel when needed on issues of compliance with local laws.
- Ensure that the organization is kept abreast of country employment laws and updates
- Lead preparation of monthly payroll data for payroll change file in collaboration with Finance department.
- Coordinate the administration of benefits by working closely with insurance carrier(s) to manage staff enrollments and terminations, issuance of insurance cards, Schedule periodic insurance benefits orientation for all staff members.
- Work alongside the Director of Administration and Finance in negotiating and preparation of consultant contracts/service provider agreements as per ICAP SOPs.
- Liaise with the Chief of Party and safety and security focal person to ensure safety needs of all staff members are met during crises.
- Travel to regions as needed to assist Chief of Party and Director of Administration and Finance with training and other duties.
- Perform other duties as assigned.
EDUCATION
- Bachelor’s Degree required
- Masters’ Degree preferred Human Resources Management, Organizational Psychology, Public Administration or related field
- Human Resources Certification is highly desirable
EXPERIENCE, SKILLS & MINIMUM REQUIRED QUALIFICATIONS
• 5+ years of progressive working experience in Human Resources
• In depth knowledge of local labor laws and best practices
• Ability to exercise sound judgement that takes into account cultural sensitivities
• Maintains high level of confidentiality on all matters
• Demonstrated skills in negotiation, coaching, and influencing
• Ability to work under pressure meeting deadlines with limited supervision.
• Excellent verbal, written communication skills and good interpersonal skills.
• High degree of professionalism and integrity.
• Ability to demonstrate good judgement and confidentiality at all times.
• Demonstrated proficiency in the use of Microsoft Office Suite (especially Word, Excel and PowerPoint), applicant tracking systems, and HRIS
• Spanish fluency in oral and written communication.
• Ability to interact professionally in English
EXPERIENCE, SKILLS & PREFERRED QUALIFICATIONS
• Professional experience within an NGO or international organization or public health organization
• Experience with USG and/or international donor funded organizations
TRAVEL REQUIREMENTS:
• Frequent travel to field sites, and possible international travel, is required