DescriptionUnited Nations University (UNU) UNU is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge in furthering the purposes and principles of the Charter of the United Nations. The mission of UNU is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States. For the past four decades, UNU has been a go-to think tank for impartial research on human survival, conflict prevention, sustainable development, and welfare. With more than 400 researchers in 12 countries, UNU's work spans the 17 Sustainable Development Goals' full breadth, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe. About UNU Human Resources Office The UNU Human Resources Office (HR-KL), as part of UNU Centre Administration, serves UNU’s Institutes and Offices in 16 locations around the world in the provision of human resources services. This includes HR policy and strategy, as well as business processes and systems and a core set of transactions in HR, including contract administration and global payroll. HR-KL is led by the Chief of Human Resources, who reports to the Director of Administration in TokyoResponsibilities Under the overall guidance and supervision of the Chief of Human Resources, the HR Associate is accountable for service provision, transactions and advice to internal clients on the full HR life cycle administration for PSAs. The incumbent interprets and applies the PSA policies, procedures and guidelines, establishes internal procedures, provides solutions to a wide spectrum of complex HR administrative issues and where necessary ensure full compliance with the Staff Rules and Regulations. The HR Associate also works in close collaboration with UNU’s HR Focal Points and UNDP/GSSU in Copenhagen for resolving complex HR-related issues and information exchange. 1. Provide support to the administration and implementation of HR strategies and policies focusing on achievement of the following results: Full compliance of records and reports with UNU HR policies and procedures and where necessary, Staff Rules and Regulations;Provision of information to the HRFPs and personnel on HR policies, procedures and regulations;Provision of workforce data for various HR reports, including statistical tables and standard financial reports and adhoc reports on workforce data 2. Provides HR services focusing on achievement of the following results: Liaise with GSSU and take action as required through UNAll and workbench for the initiation of hiring process and preparation of FTA and PSA contracts (recruitment, amendments, extensions);Input and tracking of all transactions related to PSA positions, recruitment, benefits, recoveries, adjustments and separations through Atlas;Serve as the focal point for the UNU Internship Programme, providing advice to local HR Focal Points who administer the internship in their institutes; andSupport the processing of outside activities requests. 3. Determine and verify financial entitlements related to contracts, including hires, life and organization events, end of service, ongoing entitlements and salaries to achieve the following results: Accurate determination of financial entitlements of personnel transactions (RPA and Standing Orders);Timely processing and approving of financial payments to support FTA, PSA and Consultant policies;Prepare Purchase Orders in Atlas ERP as required and facilitating payments done off payroll in a timely fashion. 4. Provides recruitment and onboarding support focusing on achievement of the following results: Implementation of recruitment processes including review of job descriptions, provision of input to job classification process, vacancy announcement, screening of candidates, OneHR Reference Verification, Clear Check database and participation in interview panels;Prepare classification analysis of jobs in the General Service and PSA categories for review and approval by the Chief of Human Resources;Provide advice on the interpretation and application of HR policies, rules and regulations related to recruitment and staffing; andManagement of talent pool and rosters in the recruitment system. 5. Identify areas for improving processes and HR policies and developing business requirements to maximize efficiency and simplify procedures to achieve the following results: Participate in HR business processes improvements and implementation of the content of internal processes in HR management in consultation with the Chief of Human Resources;Support the review and implementation of HR policies, procedures and guidance documents;Recommend new ways of working to reduce unnecessary paperwork and administrative processes;Provide input and support to further development of and implementation of eServices, Workbench and Oracle Cloud HCM. 6. Perform other duties as assigned by the Chief of Human Resources Key Performance Indicators Timely, complete and accurate human resources transactions/activities/documentationHigh quality, timely and accurate service is provided to clientsTimely and quality delivery of RPA submissions, standing orders and outside activity requestsTimely and accurate support to reporting requirementsInformation is easily availableDatabases are up to date Competencies Values: Inclusion - Take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity.Integrity - Act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standards.Humility - Demonstrate self-awareness and willingness to learn from others.Humanity - Act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet. Behaviours: Connect and Collaborate - Build positive relationships with others to advance the work of the United Nations and work coherently as One UNAnalyse and Plan - Seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan actionDeliver Results with Positive Impact - Hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations servesLearn and Develop - Pursue own learning and development and contribute to the learning and development of othersAdapt and Innovate - Demonstrate flexibility, agility and the ability to think and act in novel ways
RequirementsCompletion of Secondary Education is required OR Bachelor’s Degree in HR, Business or Public Administration, Social Sciences and relevant fields will be given due consideration.Minimum 6 years (with Secondary education) or 4 years (with University Degree) of relevant experience in human resources management services.Familiarity with UNDP operating and reporting systems, including experience in the use of an ERP system (i.e. Oracle Cloud, SAP or PeopleSoft) is an added advantage.Experience in the usage of computers and office software packages (MS Word, Excel, etc.).Knowledge of UN HR policies and their application in the employment life cycle is desirable.Knowledge of recruitment principles and procedures and the ability to apply them to practical situations to secure quality candidates is desirable.Strong analytical skills, meticulous attention to detail and process orientation.Proven organizational skills and ability to take initiative, prioritize and deliver results in a fast-paced work environment.Proven ability to handle sensitive and confidential information.Strong collaboration and team skills with respect for diversity in all its forms.UN working experience is desirable.Fluency in English (written and spoken) and Bahasa Malaysia.Knowledge of another UN official working language is an asset. Remuneration UNU offers an attractive, tax exempt compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), 30 days annual leave, dependency benefits, pension plan and health insurance scheme. For more information please see: https://careers.un.org/lbw/home.aspx?viewtype=SAL Duration of contract This is a full-time, fixed-term appointment. The initial appointment will be for one (1) year with the possibility of renewal on a fixed-term appointment basis, subject to satisfactory work performance. For academic positions, the combined duration of fixed-term appointments with UNU may not exceed six (6) years. The mandatory age of retirement for United Nations staff is 65 years. Starting date 1st October 2022 or sooner. How to Apply: To apply to UNU, you will not need an account. Instead, we ask that you: Apply via the apply link; fill out the UNU P11 form (please avoid using similar forms provided by other United Nations organisations); provide a motivation statement (in the P11 form); and answer a few questions that are tailored to the position. You may wish to refer to the UN Values and Behaviours Framework for more information. You may wish to refer to the UN Values and Behaviours Framework for more information. Application Deadline: 21 August 2022 Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview, background checks, and references. Special notice Staff members of the United Nations University are international civil servants subject to the Rector's authority. They may be assigned to any of the activities or offices of the United Nations University. The Rector reserves the right to appoint a candidate at a level below that advertised. UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organisation. Applications from developing countries, and from women are strongly encouraged. Eligible internal applicants are also encouraged to apply. UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. Information about UNU rosters UNU reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNU at the same grade level and with similar job description, experience and educational requirements. Scam warning UNU does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web
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