Position summary:
The HR Lead will provide payroll leadership for PIH Liberia, Leave Management System(jorani), and Timesheet. The ideal candidate will work with the HR Director and Finance team in accurately preparing payroll. The incumbent will support the HR Director in generating HR report (Human Capital), the quarterly Labour Report, managing employees relationship, etc. The HR Lead will work with PIH Partners at the County level and provide accompaniment. The ideal candidate will liaise with the Ministry of Labour, Immigration, LRA, NASSCORP at the field level to provide regular training for Harper staff, and the incumbent will work with the HR team in innovating new concepts that will support an engaging and happy work environment where everyone feels comfortable and safe to perform.
Duties and Responsibilities:
Payroll Responsibility (Serenic)
- Manage payroll information of PIH Liberia
- Lead on updating payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, job titles, and department/ division transfers.
- Prepares reports by compiling summaries of earnings, taxes, deductions, leave, and non-taxable wages.
- Provide coaching to staff in Harper on income tax and NASSCORP deductions.
- Maintains payroll guidelines by writing and updating policies and procedures
- Comply with local legislation, enforcing adherence to requirements, advising management on needed payroll actions.
- Take responsibility for following with staff to liquidate salary advance taken,
- Manage timesheets and grants allocation table and submission – ensure hours worked correspond to monthly pay
- Manage PIH employees leave management systems ( Jorani)
- Update an excel version of the payroll (staff database)
- Ensure all staff receive their payslips every month
- Support strategically on payroll and other HR audits
Compliance
- Work with the HR Generalist and Recruiter and Director to generate MOL quarterly dashboard report,
- Work with the HR teams and HR Director ensure all staff comply with the PIH handbook in Harper
- Ensure all staff comply with the DWA and other statutes
- Work with the HR Director and other HR teams in writing contracts and offers
- Provide support on Disciplinary/investigation issues at the site level as per the handbook.
- Take a strong lead in supporting the HR director in updating the handbook and new policies
- Identify and report risks to the HR team/Director and capture into the risk register and report monthly to the HRD
- Ensure all staff comply with PIH PSEA Policy
Stakeholder Engagement and accompaniment
- Work with NASSCORP in Harper in providing support to staff when required
- Represent HR at the County Administrative County Functions
- Work with LRA-locally in Harper to conduct regular training on staff
- Work with the HR Director, the HR Officer leading recruitment in supporting JJD/CHT in training
Staff learning and development
- Work with the HR Director and HR team in Harper in leading management training
- Provide training on leave management (Jorani)
- Provide regular payroll training to staff at the field levels
- Maintains professional and technical knowledge by attending educational workshops;
- Provide training to another HR colleague on Serenic to ensure transfer the knowledge,
- Take a strong lead with the HR Director and HR team in the performance management process
- Work with the HRD in designing innovation to make our work efficient,
- Support the HR Recruiter to organise the general staff meeting in Harper,
- Work with the HR Director and HR team in providing HR policy training to staff in PIH
- Support the HR director in running the Scholarship program
Reporting
- Submit a weekly report on all HR issues, challenges and resolutions
- Submit quarterly Ministry of Labour report/DashBoard to the HR director
- Work with the HR Generalist in Monrovia to generate employees NASSCORP and Tax Identification Numbers (TIN)
- Generating Human Capital Report
Management and leadership development
- Articulate HR Agenda in SMT meeting on the field
- Work with programs to understand and develop a strategic approach to patient care
- Sit in for HR Director where appropriate
- Continuously developing new skills in HR
- Promote strong organisation culture and workplace effectiveness
- Provide strategic support to the HR team-planning
- Lead the professional development of supervisees
Leadership and Supervision
- Supervise HR Assistant (100%)
- Supervise HR Generalist ( 20%)
- Supervise Recruiter (20%)
Competency Profile:
The key competencies required for the position of HR Lead:
Academic qualification:
- Bachelor of business or similar professional training in Human Resources and related fields with the equivalent of 6 years of hands-on experience. Master in Human Resource Management with four years of practical inexperience in the private or public sector.
Experience and Expertise
Technical Competencies
- Minimum (5-6) years' experience working in Human Resource Management,
- Performance Management,
- Compensation and Wage Structure
- Supports Diversity, Classifying Employees,
- Employment Law
Strong training and presentation skills
- Experience recruiting staff in a challenging HR environment
- Experience working in similar positions with international organisations is preferred;
- Ability to work within a multi-cultural environment, with perceptive sensitivity to varied staff (national and international) personal and cultural management needs
- Strong planning and organisational skills, with the ability to think and act strategically in the design and execution of plans;
- Demonstrated advanced critical thinking and problem-solving skills;
- Demonstrated effectiveness in written and oral communications;
- Good knowledge of and experience with computers, including Word, Excel, PowerPoint and other software. Microsoft Word & Excel Knowledge and ability is significant;
- Strong ability to learn new software used by PIH
Behavioural Competencies
- Leadership qualities- Strategic vision, Strong leadership qualities and comfortable in leading lower-level staff;
- Professional- confidence to deal with challenges in a complex and challenging environment, ability to maintain confidential information professionally, highly developed analytical skills;
- Interpersonal Skill - Strong people and communication skills, open, accommodative and pleasant personality;
- Team Management- Team player, ability to groom and manage a dynamic and highly competitive team and support others in team-building initiatives;
- Confidentiality is a very key part of the work of the HR Lead
Organizational Profile
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change.
PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Kazakhstan, Malawi, Peru, Mexico, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.
Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.