Back HR Officer

About FHI 360:

FHI 360 is a global development organization, with a rigorous, evidence-based approach to human development. Our team of professionals includes experts in health, nutrition, education, economic development, civil society, environment, and research. FHI 360 operates from over 60 offices with more than 4000 employees in the United States and around the world. Our commitment to partnerships at all levels and our multi-disciplinary approach allows us to have a lasting impact on the people, communities, and countries we serve by improving the lives of millions. We are currently seeking qualified candidates for the position of Human Resources Officer for the Ethiopia Healthy Behaviors Activity. This position will be based in Addis Ababa, Ethiopia.

Project Description:

The Ethiopia’s Healthy Behaviors Activity project implemented by FHI360 and funded by USAID will support the Ethiopia Government and a broader set of stakeholders to design, implement, and evaluate SBC strategies that, strengthen comprehensive health knowledge and skills, foster community support for health action, shift harmful social and gender norms, increase provider motivations and skills to provide client-centered services, and engender institutional commitment and capacity to lead this change.

Job Summary:

Under the supervision of the HR Manager, the HR Officer is responsible for performing general human resources and administration functions and plays a key role in the overall HR functions including staff recruitment, contracts preparations, staff leaves/attendance and timesheets tracking. The HR Officer will support program staffing needs and work closely with HR Manager and Finance & Admin Manager to comply with Program and Operations requirements. The HR Officer will support several functional areas including recruitment, employee relations, benefits administration, compensation, payroll, HRIS, training & development and others. The position holder inputs employee personal data into human resources information system (HRIS) database and generates reports as needed for HR staff. They will serve as initial point of contact for employees with questions related to their personal employee information and processes various forms related to documenting human resources activities such as new employees, change-of-status, performance evaluations, benefits, terminations, etc. The incumbent conducts new employee orientations and may handle or facilitate employee exit interviews.

Accountabilities:

• Serves as an experienced resource to the HR team and employees in multiple areas to include recruitment, HRIS, compensation, benefits, payroll, and training & development, performance management.
• Makes internal and/or external announcement of vacancies as required by the head office/project offices and participate in interviews and selections of staff.
• Processes fulfillment of employment formalities, checks employment records and follows up probationary period of head /filed office-based personnel.
• Broad knowledge and experience in employment law, compensation, benefits administration, organizational planning and development, employee relations, safety, training and development.
• Functions as initial point of contact for employees with HR-related questions.
• Independently and accurately responds to Employee Service Center (ESC) requests.
• Processes forms and system updates related to new employees, change-of- status, performance goals/evaluations, benefits changes, separations etc. Ensures employee data in HRIS is accurate.
• Serves as a back-up to corporate payroll and is able to complete full pay cycle processing, if needed.
• Able to run standard reports and create ad-hoc reports for special projects.
• Conducts new employee orientation and may assist with separation process.
• Assists with training and development programs as needed.
• May independently create materials for routine training classes.
• Recommends improvement or changes in systems, processes or procedures to management.
• Partners with Benefits, Payroll and Accounts Payable to ensure HR related procedures and processes are handled and resolved in a timely manner.
• Performs analysis on assimilation/turnover data; analyses and evaluates data.
• Other duties as assigned.

  Applied Knowledge and Skills:

  • Ability to handle oral and written communications independently.
  • Able to communicate effectively and tactfully with all levels of staff, individuals from diverse cultures, and the public.

    Problem Solving & Impact:

    • Handles routine administrative projects for HR office.
    • Has ability to recognize situations that deviate from accepted practice.
    • Follows specific standards and procedures to resolve; variations must be approved by manager before taking action.
    • Errors may negatively impact departmental functions and deadlines

      Supervision Given/Received:

      • Work is supervised and specific instructions are given for new activities or special assignments.
      • May offer ideas and suggestions for improving efficiency, but does not change procedures without supervisor’s approval.

        Education:

        📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

        ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

        • BS/BA in Human Resources, Business Administration, Social Sciences or related field,
        • Other relevant professional/management certifications, familiarity with donor-funded rules and regulations would be an advantage.

          Experience:

          • 3-5 years relevant experience with increasing responsibility in HR in an office setting.
          • Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS / Payroll systems.
          • Vocational or specialized training.
          • Prior work experience in a non-governmental organization (NGO)
          • Knowledgeable about labor laws.
          • Excellent planning, organizational, analytical and decision-making skills.
          • Experience of HR in the international organization is an advantage.
          • Experience must reflect the knowledge, skills and abilities listed above.

            Typical Physical Demands:

            • Typical office environment.

            • Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
            • Ability to sit and stand for extended periods of time.
            • Ability to lift/move up to 5 lbs.

              Technology to be Used:

              • Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

                Travel Requirements:

                • Less than 10%

                  This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

                  FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

                  FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
                  
                  FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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