Back HR Associate, Islamabad, Pakistan

Job ID: 36227

Practice Area - Job Family: Management - HUMAN RESOURCES

Vacancy End Date: (Midnight New York, USA) 26/03/2021

Duty Station: Islamabad, Pakistan

Education & Work Experience: G-Bachelor's Level Degree - 3 year(s) experience

Languages: English

Grade: SB3

Vacancy Type: Service Contract (SC)

Posting Type: External

Bureau: Asia & the Pacific

Contract Duration: One year with possibility of extension

Position level is SB 3/2 with monthly gross salary PKR 158,169.79/- plus 8.33% of the monthly salary in lieu of Provident Fund. Number of positions: 02

Background

Under the guidance and supervision of HR Manager, the HR Associate ensures execution of transparent and efficient HR services in CO. The HR Associate promotes a collaborative, client-oriented approach and supports to the maintenance of high staff morale. The HR Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex HR-related issues and information exchange.

Duties and Responsibilities

Summary of Key Functions:

• Administration and implementation of HR strategies and policies
• Provision of HR services
• Staff performance management and career development
• Conduct of UN-related surveys
• Facilitation of knowledge building and knowledge sharing

1. Ensures administration and implementation of HR strategies and policies focusing on achievement of the following results:

• Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework.
• CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff.
• Provision of information to the management and staff on strategies, rules and regulations.

2. Provides HR services focusing on achievement of the following results:

• Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels.
• Creation/update of positions in Position Management App, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas, under the UNall & Clustering initiative.
• Timely follow up with Finance staff on Global payroll issues, under the UNall & Clustering initiative.
• Preparation and submission of the recruitment files and hiring forms to GSSU for hiring actions in ATLAS. (UNall & Clustering initiatives).
• In Coordination with GSSU for the UNall & Clustering initiative, input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas.
• Maintenance of the CO staffing table.
• Provision of information on benefits/entitlements to the International Staff and Experts, including to IPSA administered contract holders.
• Maintenance of the rosters including e-rosters.
• Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
• Coordination with GSSU/HR work bench for the conversion from IC to IPSA.
• Coordination and facilitation of the SC contract modality conversion to NPSA contracts.
• Verification of SC and Fixed term contract durations for separations and exemptions and disseminating information to GSSU under UNall initiative.
• Contract extensions request submission to GSSU under UNall initiative.
• Updating GSSU on all Staff related to hiring, life events, benefits and entitlements and separations.
• Support to effective implementation of personnel file management
• Support to medical related matters for staff

3. Ensures proper staff performance management and career development focusing on achievement of the following results:

• Provision of background information and maintenance of the related data acting as Secretary of CRG/TMRG.
• Support to the implementation and monitoring of SC Performance Management system.
• Participation in preparation of Whole Office Learning plan and individual learning plans in consultation with the Senior Management, HR Analyst and Learning Manager.

4. Ensures conduct of UN-related surveys focusing on achievement of the following results:

• Support to collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC, when required.

5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on HR issues.
• Synthesis of lessons learnt and best practices in HR.
• Sound contributions to knowledge networks and communities of practice.
• Support to Staff Wellbeing initiatives
• Support to development of Internal Introductory Document.

6. The incumbent of the position will uphold the non-discriminatory behavior and ensure that:

• Human rights and gender equality is prioritized as an ethical principle within all actions;
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
• Differentiated needs of women and men are considered;
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
• Necessary arrangements to provide gender parity within all committees, meetings, trainings, etc.

Impact of Results

The key results have an impact on the overall execution of the CO HR services and success in implementation of HR strategies and policies. Accurate analysis and presentation of financial information ensures proper HR services in the CO.

Competencies

Core Competencies:

Innovation Ability to make new and useful ideas work Level 3: Adapts deliverables to meet client needs

Leadership Ability to persuade others to follow Level 3: Proactively seeks and recognizes contributions of others

People Management Ability to improve performance and satisfaction Level 3: Appropriately involves team in different stages of work and decision-making

Communication Ability to listen, adapt, persuade and transform Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation

Delivery Ability to get things done while exercising good judgement Level 3: Takes responsibility for addressing critical situations and delivering core value

Technical/Functional Competencies:

Building Strategic Partnerships Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Promoting Organizational Learning and Knowledge Sharing Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Job Knowledge/Technical Expertise Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Promoting Organizational Change and Development Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Design and Implementation of Management Systems Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Client Orientation Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Promoting Accountability and Results-Based Management Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Gender

Displays gender sensitivity and promotes gender equality in all aspects of work Knowledge of systems for gender mainstreaming and ability to apply to strategic and/or practical situation Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Required Skills and Experience

Education:

• Minimum Bachelor’s degree in HR, Business/ Public Administration or related field.
• HR Certification is desirable.

Experience:

• Bachelors with minimum 3 years of progressively responsible HR and/or administrative experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web based management systems.

Language Requirements:

• Proficient in verbal and written English

Disclaimer

HEC attested degrees are a prerequisite for employment at UNDP. During the recruitment process candidates may be required to present HEC attested degrees.

Foreign Qualified Candidates: Foreign degree holders shall be required to(i) Present a verification/certification letter from the university verifying the degree & student enrollment, or ii) Foreign degree Equivalence Letter from HEC.

UNDP provides the Equal Opportunity for all equally qualified male & female including the physically challenged candidates, female candidates are particularly encouraged to apply (local and internal VA)

United Nations Development Programme (UNDP) does not charge fee at any stage of the recruitment process including application, interviews, selection or induction etc. Moreover, UNDP does not concern itself with any information on the applicants bank accounts

" UNDP has zero tolerance towards Sexual Harassment (SH) and Sexual Exploitation & Abuse (SEA)”.

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