*Pending Budget approval*
1. SUMMARY
The NATO International Staff (IS) Office of Financial Control (OFC) is responsible for the management and implementation of financial and budgetary control systems for several NATO entities, primarily the NATO International Staff (IS) Civil Budget. As the custodian of Member Nations’ funds, the OFC provides reliable and value adding financial and procurement services in support of front-line Divisions, enabling them to achieve their objectives. It works to comply with International Public Sector Accounting Standards (IPSAS) and other best practices, including the management of enterprise risk.
The OFC is responsible for procurement, financial operations, budgeting and reporting for: NATO-IS; NATO-wide pension funds and related funds (currently: Defined Benefit Pension Scheme, Defined Contribution Pension Scheme (DCPS) and Retirees Medical Claims Fund (RMCF)); bodies and projects located at NATO HQ (currently NATO Naval Forces Sensors and Weapons Accuracy Check Site (FORACS), Munitions Safety Information Analysis Centre (MSIAC)); Extra-Budgetary and Trust Funds; and bilateral arrangements, including the Tax Reimbursement Agreement with the United States (U.S.). The NATO-IS budget includes Brussels Headquarters operations as well as NATO Satellite Offices (NASOs).
Standards applicable to NATO in the finance area include the NATO Financial Regulations (NFRs), the NATO-IS Financial Rules and Procedures (FRPs), the IPSAS, the NATO Civilian Personnel Regulations (CPRs), and the NATO Code of Conduct. NATO IS uses COSO as the reference framework for internal control systems.
NATO Headquarters (HQ) uses an Enterprise Resource Planning (ERP) solution to support the management of resources and daily staff operational activities. The scope of the solution includes financial management (budget and accounting functions), human resources management, procurement, cash management, facilities management and general support functions (e.g. asset management). Treasury Service uses also e-banking and e-payment solutions.
The Office of Financial Control is organised around 6 functions, (1) Control, Accounting and Finance, (2) Treasury, (3) Procurement, (4) Missions, (5) ERP Competency Centre, and (6) Budget, Planning and Analysis, with a Front Office overseeing these functions.
The ERP solution supports the management of resources and operational activities across all the entities supported by OFC. The ERP system aims to provide a single, integrated solution to support finance, procurement, budgetary and human resources business processes. It provides services to more than 1000 users across all entities and Divisions supported by OFC. The current ERP solution is based on the use Oracle technology such as Oracle E-Business Suite applications, Oracle Business Intelligence and Hyperion.
The ERP Competency Centre (ERP CC) is responsible for providing directorship and oversight over user aspects of design, development, implementation, and operation of the ERP and other financial and procurement systems. Under the direction of the Head, ERP CC, this unit functions as the NATO HQ central office for the administration and of the ERP and other finance and procurement systems (including system requirements management role, access management, master data management and advanced reporting). The incumbent of this post will also represent OFC interests in cross-functional teams, management boards, and contractual negotiations.
2. QUALIFICATIONS AND EXPERIENCE
ESSENTIAL
The incumbent must:
have a university degree in management information systems, operations research, economics, accounting, business process engineering, business administration, public administration, finance, or related discipline; have at least 4 years of experience in the implementation, support, or administration of Oracle E-Business Suite applications; possess at least 3 years of experience as a project lead or team lead, in the implementation or support of information systems; possess a valid PRINCE2 Foundation certificate or a current project management certification in other methodologies such as Project Management Institute (PMI) Project Management Professional (PMP); possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; III (“Intermediate”) in the other.DESIRABLE
The following would be considered an advantage:
possess an advanced university degree (MS, MA, MBA, MPA or equivalent) or a post graduate diploma in a field relevant for this position; familiarity with the organisation and operation of NATO; experience as project manager for the implementation of information systems; experience in the implementation or management of IT Service Desks or Master Data Management units and processes; experience with the implementation or use of robotic process automation or other modern business-process-automation technologies; experience in the implementation, support, or administration of Oracle Hyperion products; experience in the implementation, support, or administration of Oracle Business Intelligence or other comparable business intelligence platforms; extensive experience in the implementation, support, or administration of Oracle E-Business Suite applications; formal education on Oracle E-Business Suite applications; experience with the implementation or use of information systems to support knowledge management such as document management and collaboration management systems; knowledge of commercial and/or government accounting standards, principles and procedures (e.g., IPSAS, IFRS); knowledge of public procurement principles and procedures; PRINCE2 Practitioner level Certification; ITIL Foundation & MSP Foundation level Certification or higher3. MAIN ACCOUNTABILITIES
Planning and Execution
Drive improvements in business processes and standards. Together with the ERP Project Manager and consultants, ensure that the ERP components are operational and well understood in the OFC and across the IS. Organise and manage the requirements management process and control the requirements baseline. Manage the ERP change control process. Organise and lead the user community in the implementation of new systems or system upgrades. Lead and coordinate the review of deliverables and operational testing processes. Ensure the accurate translation of business requirements into system functional and non-functional requirements. Contribute to, and coordinate as appropriate, initiatives aimed at transformation of NATO employment of people, processes, and tools in the NATO financial and acquisition management domain.
Project Management
Support implementation projects, typically involving the development and implementation of business processes to meet ERP identified business needs, acquiring and utilising the necessary resources and skills, within agreed parameters of cost, timescales, and quality. Manage issues relating to the integration of systems in the day-to-day work habits of the OFC and the IS. Assist in evaluating ERP progress and contribute to issue resolution processes, taking corrective action as necessary and providing regular reporting to key stakeholder and the Financial Controller.
Stakeholder Management
Coordinate relationships with and between key stakeholders, during design, management and implementation of business change. Interface with the IS client base, the ERP team, the system administrators, and NATO counterparts. Work in close collaboration with the NATO user community and lead and facilitate system requirements management processes. Establish and maintain relationships with a broad range of staff from NATO-IS, Agencies, Programmes and Delegations to deliver services to all concerned. Anticipate and resolve conflict by pursuing mutually agreeable solutions. Organise and manage user governance structures such as user groups and change advisory boards. Participate, together with other System Authorities in the life-cycle management of NATO finance and acquisition systems. Represent OFC interests in cross-functional teams, management boards, and contractual negotiations.
Policy Development
Contribute to setting guidelines and procedures for new work processes and quality control of internal procedures in line with best practices and standards. Develop system administration and data management policies procedures and follow up on system audit recommendations.
People Management
Guide and oversee the work of the ERP CC team. Provide regular feedback on performance. Support the FC and the management team in implementing sound and inclusive management principles across OFC. Recommend opportunities to improve staff performance, motivation, development and engagement. Encourage initiative, support creativity and the development and career aspirations of staff. Communicate on best practices, business processes, and systems-related aspects.
This vacancy is archived.