Job Title: Grants Officer
Responsible to: Grants Manager
Liaises with:
Grants Manager, Finance Manager, Associate Director Operations, Associate Director, Programs and Project Director EpiC COVID 19, Project Manager Epic COVID 19, Associate Director HIV Programs and Chief of Party/ Country Rep,

ABOUT FHI 360:
FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

Grants Officer- Port Moresby
Under the supervision of the Grants Manager, the Grants Officer will be responsible for the overall subawards management process for FHI360 PNG including but not limited to pre-award assessments, budget development, financial report review, monitoring and close-out of all subgrants in strict adherence to relevant donor and FHI360’s financial policies and procedures.

Accountabilities:
• Conduct pre-award reviews, assists Program staff with the development of Implementing Agencies’ budget, assists with trainings of IAs finance staff, conduct monitoring field visits and completing the F&A Review checklist and follows up on audit issues identified in Subaward Financial Report (SFR) review.
• Work with program to ensure FHI subaward tool kit is used as a monitoring tool. Ensure data is accurate and updated on a regular basis.
• Review all SFRs received from IAs and ensure accuracy, appropriate cost reimbursement then prepare the disbursement payment vouchers accordingly.
• At the end of each month communicates and tasks Program Officers to ensure (Implementing Agencies (IA) submits their monthly financial reports before the 10th of the next month.
• Monitoring of all IAs financial activities and keep project team informed of the financial status of different subawards and any deviations from established processes.
• Assist IAs in ensuring proper tracking of financial expenditure
• Develop an IAs management tracking system/report, prepare, and maintain accurate database
• Participate in IA’s audit as required
• Provide appropriate capacity building support to relevant staff i.e. via on-job training, calls, meetings or training workshops.
• Prepare Cost Share documentation on regular basis and prepare monthly report for final review by Grants Manager before sending the report to APRO/HQ at the end of each quarter.
• Prepare IA staff payroll and other benefits on fortnightly basis as and when required
• Prepare consultant invoice and coordinate with admin team in updating consultant tracker • Prepare pipeline report and submit to Grants Manager monthly/or required.
• Prepare and maintain financial document/filing system for USAID Cooperative Agreement and PNG’s internal policy.
• Prepare/update office Inventory list purchase under all awards and prepare annual inventory list for HQ.
• Provide back up support to finance team as required
• Performs other relevant duties as assigned by Grants Manager and the Country Representative

Other Duties
• Fulfil other appropriate level responsibilities as defined by your supervisor.

Requirements
• A university degree in accounting or finance or related field and have at least 3 years’ experience in a similar position.
• Ability to understand, interpret, apply and make sound, independent judgement within established regulations and procedures
• Experience in developing staff technical capacities
• Proven ability to train and monitor partner implementing agencies
• Proficiency using Microsoft Office suite in general and Word and Excel in particular
• Fluency in English and Tok Pisin (writing, reading, and speaking) .

LOCATION OF EMPLOYMENT:

Country Office - Port Moresby

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360's Career Portal.

This vacancy is archived.

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