Position:                                             Grants Coordinator (Female applicants Only)

Travel:                                                 30%

Duration and type of contract:            Fixed Term

Roles and Responsibilities:

The purpose of the Grants Coordinator position is to provide essential grant management support to the GM and HoP in delivering quality programmes in line with the NRC Country Office (CO) strategy, Project Cycle Management and Plan of Action.

General responsibilities

Adherence to NRC policies, guidance and procedures and consideration of NRC global and regional strategies when executing functions related to this role Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including filing of grant documents (including through the grants database - forthcoming) Coordinate the development of donor applications and reports, as well as ensuring donor compliance and quality control Contribute to the development and revision of funding proposals, budgets and donor reports Be updated on donor priorities, trends (such as interest in cash-based interventions) and track and share relevant calls for proposals Document, analyze, and share learning from proposal and reporting process, and compliance with donor rules and regulations

Specific responsibilities

Proposal Development

Support in developing/and or reviewing concept notes and grants proposals in collaboration with Core Competency (CC) Specialists Advisers. Contribute to the creation of an evaluation tool to benchmark the quality of proposals and reports, guide future processes, and identify areas for improvement, including current Grants Tracker. Support GM and HoP with drafting fundraising strategy and gap analysis. Ensure quality of proposals and reports submitted to regional office and donors, and ensure the parts of the budget related to programme outputs correspond with narrative before submission.   Be updated on donor priorities and track and share relevant calls for proposals.

Due Diligence Assessments, Grant Agreements, and Partnerships

Support in the oversight and review the signature of grants agreements including those for implementing partners. Support on NRC Ethiopia’s due diligence assessment when and as required by an existing or new donor; Support on organisational assessments of Partners as per NRC’s Grants Management procedures; In coordination with the Head of Programme, draft Partner Agreements/MoUs with relevant Annexes and take through signing processes; Contribute to partner capacity building as required and identified in partner assessment. Support on the building of a partnerships support unit: mapping opportunities for localization, contributing to partners due diligence, partnership capacity building (internally and externally), and liaison with partners.

Oversight of internal Grants Management Processes

Grants Management Cycle. Support in overseeing and ensuring efficiency, quality and smooth running of the entire grants cycle management, harmonising approaches and ensuring adequate feedback is provided for the continued development of grants function Support on the coordination with the Regional Office on all Country Office Grants Establish and improve systems and tools in line with PCM. Create tools to simplify the processes of proposals and reporting. Support GM with compliance in relation to grant management and project cycle management processes. Support in the creation of a template for internal monthly/quarterly reporting by the Project Management Unit to other units within NRC Ethiopia

Donor compliance, reporting, and capacity building

Maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including filing of grant documents (using the grants database - forthcoming) Be familiar with all NRC organisational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of KPIs and deadlines; Support and advise programme colleagues with queries related to donor compliance on grants within portfolio; Coordinate with other departments (i.e. programmes, finance, M&E) to ensure all documentation required is ready and available for audits (e.g. vouchers, distribution lists); Coordinate with Area Managers in the close out of grants, including project close-out meetings;

General Administration

Document, analyse, and share learning from proposal and reporting processes, and compliance with donor rules and regulations. Contribute to continuously improve internal grant management systems and processes. Ensure all documentation required to be kept by donors is available within the Grants department by maintaining high standard information management/filing systems; Ensure correct and up-to-date maintenance of the Grants Tracker and Cycles – NRC’s grant management platform; Assist the GM as necessary, including representation and attendance at meetings as required, and coordination with teams to follow up on agreed action points.

Competencies

This vacancy is archived.

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