**Candidates must be legally entitled to work in Ireland at the time of application**
Job Title: Finance Operations Manager
Reports to: Finance Manager
Direct Reports: Two/Three full time staff
Liaises with: The wider Finance team and other areas of the organisation were appropriate.
Job location: Concern Head Office, Dublin 2.
Pay Band: 5 (€49,905 – €58,711)
Contract: 2 Year Contract Full Time Hybrid working. (4 day working week possible - salary pro-rata)
Job Purpose:
Reporting to the Finance Manager, the Finance Operations Manager is responsible for managing the efficient and effective operation of Concern Worldwide accounts payable and treasury functions.
Key Responsibilities:
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Management of Treasury Function including
- Managing cash holding limits of the organisation in line with the Treasury policy.
- Managing cash flow and cash movements to facilitate timely payments.
- Advising on key actions needed in relation to the management of Treasury e.g. the purchase and sale of FX and transfer of cash between accounts.
- Responsible for identifying and shortlisting short term investment options for the organisation.
- Monitoring the external banking environment and exploring options to ensure the organisations Treasury requirements are met.
- Preparing reports on Treasury/Cash holdings for senior management and the Finance committee.
- Management of the banking administration and day to day relationships with related account managers.
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Management of Accounts Payable including
- Managing the approval process in relation to domestic and UK payments, this will include ensuring process are in line with organisational policy and procedure and the checking of invoices.
- Managing the approval process in relation to international payments related to our country programmes.
- Supporting Concern Korea in relation to payment processes.
- Performing reconciliations in relation to invoicing and purchase order issues.
- Monitoring and review of aged creditors to ensure all balances are as per expectation.
- Responsibility for ensuring that VAT is correctly applied to invoices and submitting the Charities VAT Compensation Scheme return.
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Responsibility for ensuring procedures and controls are subject to ongoing and continuous review and improvement
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Year End and Audit support
- Preparation of year end accounts payable accruals.
- Preparation of notes for inclusion in the annual accounts.
- Co-ordination of year end bank confirmations.
- Assisting with preparation of documents in relation to both donor and annual audits.
- Assisting with other year-end and audit work as needed.
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General
- Management of two/three full time staff.
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- Leading the day-to-day activities and initiatives of the team.
- Developing the team by sharing knowledge of best practice and alternative solutions.
- Monitoring work flows and processes to identify issues and provide solutions.
- Providing support to both internal and external stakeholders, handling queries and requests.
- Responsibility for coordinating assistance with both home and overseas audit requests.
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Any other tasks that can reasonably be assigned by the line manager
Skills and Experience Required:
Essential:
- Holder of a relevant professional qualification (ACA, ACCA, CIMA etc.)
- Strong organisational skills and problem solving experience.
- Previous Cash Management experience
- Previous Accounts Payable experience
- Previous experience either managing or leading a team
- Computer Literacy essential with intermediate to advanced excel skills
- Accuracy and attention to detail essential
- Excellent inter-personal and communication skills required
- Empathy with the organizational goals of Concern
- Commitment to working in a team environment
Desirable:
- Previous experience on Microsoft Great Plains
- Experience of working in a similar organisation desirable but not essential