FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology– creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.
We are currently seeking a qualified candidate for the position of Finance Officer, Phnom Penh for FHI360/Cambodia. The Finance Officer will be responsible for providing accounting and management support to ensure compliance with FHI360 and donor regulations and policies and with sound management principles.
KEY RESPONSIBILITIES AND CONTRIBUTIONS:
Under the overall guidance of the Associate Director Finance & Operations the Finance Officer needs to perform the following duties:
• Provide support to the FHI360/Cambodia program operations, ensure overall sound financial management in the efficient and effective.
• Keeping of petty cash and prepare petty cash voucher for payment.
• Record the petty cash’s expenses in book keeping with the appropriate ID/FCO and detail codes.
• Prepare and record, post of AP into the GFAS system with the appropriated ID/FCO and detail codes.
• Responsible for paying of bill/invoice to the vendors/suppliers and Make wire transfer fund to Implementing Agencies, local NGOs.
• Review invoices, travel expense reports, and supporting documents in order to verify that expenses were properly incurred; computations are mathematically correct, the amounts and items claimed are in agreement with the document authorizing the claim, and the voucher/invoice does not represent a duplicate claim which has previously been submitted and paid.
• Review procurement request for correctness and verify that planned expenses conform to rule and regulations and budget availability or not.
• Keeping of petty cash, paying of petty cash, and prepare petty cash voucher for payment.
• Record the petty cash’s expenses in book keeping with the appropriate ID/FCO and detail codes.
• Prepare and record, post of AP into the GFAS system with the appropriated ID/FCO and detail codes.
• Review invoices, travel expense reports, and supporting documents in order to verify that expenses were properly incurred; computations are mathematically correct, the amounts and items claimed are in agreement with the document authorizing the claim, and the voucher/invoice does not represent a duplicate claim which has previously been submitted and paid.
• Remain informed on updated guidelines, procedures and tools relating to procurement, contracts and grants procedures and ensure updated guidance is understood and followed by FHI360 and partners.
• Record and follow up all outstanding advances for travel, training, or meetings to ensure prompt settlement.
• Maintaining and managing the financial supporting document files (purchase order, payment voucher, and clearing documents) to facilitate retrieval and stamp “paid” to receipts/invoice to avoid double payment.
• Check the telephone bill for personal call and asking them for refund.
• Prepares Tax Declarations and tax deductions from salary payments for all staff.
• Creates Vendor/Supplier Accounts in Global Fund Accounting System (GFAS).
• Performs physical banking including the collection of paper statements and organise transfer monies for salaries and other payments.
• Perform other relevant duties as assigned by the Associate Director- Finance and Operations or the Country Director
Qualifications/Experiences:
• Bachelor’s Degree in accounting and financial management, business administration, or a related field, with at least 3 years of relevant experience. Higher degree in accounting, and/or business administration and/ or certificate in computer management are an advantage
• Knowledge of and experience with accounts payable and receivable accounting systems.
• Hands-on experience with basic computer management, and MS Office especially MS Excel. Experience with Global Fund Accounting System (GFAS) is desirable.
• Ability to manage and work independently and efficiently
• Ability to travel within Cambodia as required.
• Experience with health and development programs in developing countries an asset.
• Knowledge on operationalizing guidelines and procedures.
• Good interpersonal skills.
• Sensitivity to cultural differences and understanding of the social, political and ethical issues surrounding HIV infection, especially with marginalized populations.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, consultants, and recipients of assistance.
• Ability to negotiate and find acceptable solutions when problems emerge.
• Well-developed written and oral communication skills in English and Khmer.
• Ability to manage activities, set realistic priorities, and plan for the successful implementation of programs.
• Computer literate with strong skills in the use of Computer literate with strong skills in the use of Microsoft Office software (Excel, Word, PowerPoint); willingness and ability to learn new programs as required.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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