The Country Finance Manager is responsible to ensure that the financial set up for NRC Libya programme is according to NRC standards, to support programme/project implementation, ensure quality and compliance in line with donor and NRC SOPs, lead on audit processes and support and advise staff on financial processes.
Generic responsibilities
- Ensure that country set up adhere to Financial Handbook, NRC policies, donor and auditor requirements
- Implement NRC’s financial systems, routines and procedures
- Maintain overall budget control and monitor cash flows
- Management of CO financial team
- Training of line managers and staff with financial responsibilities
- Provide regular analysis and reports
- Implement anti-corruption policy
- Promote the rights of IDPs/returnees in line with the advocacy strategy
- Actively promote PSEA (Protection from Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.
Specific responsibilities
Accounting and Cashflow Management
- Ensure monthly accounting closing is done on time and following NRC financial procedures.
- Monitor Cash flows for all Area Offices where funds are channelled from the Country Office (Tunis) or HQ (Oslo) and ensure regular follow up.
- Follow up on Income received from donors which payment is done locally.
Budgeting and Reporting
- Update Master Budget on regular bases to ensure funding needs are up-to-date as well as ensure coverage with the donor funding. Ensure MB is accurate.
- Elaborate budget for new proposals, ensuring donor regulations have been taken into consideration.
- Elaborate finance reports to submit to donors, or do quality control and compilation if elaborated at Area Office level.
- Consolidate Financial proposals and final reports for those projects covering multiple Area Offices.
- Support on the Annual Funding Allocation planning process and further annual revision.
Financial Analysis
- Responsible monthly Budget versus Actual for all projects and prepare forecast of expenditures in coordination with Programme Staff.
- Responsible for Finance Reports to be presented to CMG upon request.
- Ensure costs are allocated according to Fair Share principles and contribute to adapt the Head Office requirements to Country office finances.
Supporting Documentation, Financial Systems and Auditing
- Elaborate, review and update Finance Standard Operating Procedures for NRC Libya anytime there are significant changes.
- Ensure Compliance procedures are being followed by the Finance Staff across all Area Offices.
- Update and follow up on financial standard requirements for Local Partners (develop checklists for control visits, standardized budget template, budget monitoring template, etc.)
- Do finance checks and validation of expenditures as per delegation of authority.
- Lead on engagement of Auditors and Area Offices.
- Ensure risk and compliance standards are implemented in all areas
Programme Support and Capacity Building
- Provide an enabling environment for the implementation of cash-based interventions, through working across programme and support teams and the development of relevant guidance and Standard Operation Procedures
- To support Finance Department in Area Offices if significant workload is expected (Finance reports, proposals, audits, etc.)
- Ensure Finance capacity in all Area Offices conducting capacity building and on-the-job training. Conduct training on Finance Procedures and Donor regulations to Finance, Programme and Support staff at Country offices and Area Offices.
Generic professional competencies:
- Minimum 3 years of experience from working as a Financial Manager in a humanitarian/recovery context
- Significant experience in budgeting and forecasting
- Experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Knowledge about own leadership skills/profile
- Solid knowledge of computer software and modern accounting systems
- Fluency in English, both written and verbal
- Valid driver’s license
Context/ Specific skills, knowledge and experience:
- Knowledge of the context in the Middle East
- Knowledge of the Arabic and French is advantageous
- Experience of financial systems and structures development
- Experience of leading Finance units in hard to reach areas and unstable banking environments