Background:
The DRC/DDG Somalia Programme is the largest programmes in East Africa region and has been providing relief and development services since 1997. DRC/DDG is among the INGOs with the largest presence in Somalia, with country-wide programmes implemented through six main sub offices in Somaliland, Puntland, Hiran Region, Gedo Region, Bay Region and Banadir Region. Using a human rights framework, the DRC Somalia operations focuses mainly on people who are affected by displacement, including refugees, internally displaced, and migrant.
Danish Demining Group (DDG) is a specialized unit within DRC which implements mine action and armed violence reduction (AVR) programmes. DDG’s mandate is ‘to create a safe environment free from armed violence and the remnants of conflict’, and DDG does this via a programmatic focus on four key sectors: Security Systems Reform, Small Arms and Light Weapons (SALW) management, Mine Action and Conflict Management.
Overall purpose of the role:
The position holder will be supporting the Area Finance Team for the preparation of financial statements and maintenance of cash controls, as well works within the financial procedures of DRC, municipal policies and procedures and in compliance with all national acts and legislation. The Finance Intern supports the Finance Officer with reports (Finance Scans) for senior management in country.
Responsibilities:
Archive and Filling
- Receipt of all paid documents, recording, stamping and reviewing of completion of documents
- Scanning finance documents on daily basis and submitting for review before 10th of the following month
- Ensure recording and filled IRDA, POA, Signature verification and other compliance documents
- Maintain adequate filing system of Financial documents
- Proper maintenance and cleanliness of the finance archive room
- Timely retrieval of documents for audit assignments, recording them and ensuring they are returned to archives properly.
Cash Management
- Support the Finance Officer to Ensure weekly cash forecast/requirements are compiled for all departments and shared with Head of Base
- Prepare Payment cheque/Transfers and copies of approved to attached to the related documents and ensure to be stamped paid before scanned them.
- Support the Finance Officer to Follow up with the bank on receipt of funds from Country Office or HQ.
- Ensure adequate Petty cash is kept in office to cater small time expenditures as per the Finance procedures.
- Processing payment and ensure all cheque and receipts are kept and signed from the recipient.
Accounting Management
- Conduct daily cash counts for office and submit the cash count sheets to HoB/HoFA.
- Prepare monthly cash counts for office on last working day of the month and submit to Finance office/Area finance coordinator
- Support the Finance Officer to update commitment cash book in coordination with Administration, Procurement/Logistics departments, bi-weekly to ensure all Finance obligations are entered in cash book.
- Support the Finance Officer from updating project journals as per the Finance calendar
- Ensure that statutory deductions are paid to relevant authorities on time to avoid any penalties.
- Support the Finance Officer in liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
- Record to Finance books any documents submitted for payments
- Prepare weekly payment tracker and share with sectors.
- The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.
Experience, Education and technical competencies: (include years of experience)
- At least 1- year work experience in field of finance/accounting/book keeping in an NGO or the commercial sector.
- University degree in Finance/Accounting/Commerce/Business Administration. (Technical College (Govt. approved), diploma also accepted)
- Hands-on experience/skills in MS Excel (experience in working with formulas
Languages:
- Fluency in written and spoken English.
- Fluency in local spoken languages.
ABOUT YOU
In this position, you are expected to demonstrate DRC’ five core competencies:
- Striving for excellence: You focus on reaching results through the country team both to position DRC and ensure excellence in all deliverables.
- Collaborating: You lead initiatives at country operation level by involving relevant parties and encouraging feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen to beneficiaries, staff and other stakeholders; and you communicate concisely and persuasively
- Demonstrating integrity: You act in line with DRC’s vision and values and set a very clear standard for your country team members.
Conditions
Availability: 1st September 2021
Duty station: Mogadishu
Reporting to: Team Leader -Finance
Duration: 6 Month with possibility of extension up to 9 months maximum.
Contract: This position is graded as per the DRC Letter of Agreement for Internship
The position is open to NATIONALS ONLY
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.**
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.
Commitments
DRC adheres to the Core Humanitarian Standards. All staff are required to contribute to the achievement of these standards.
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework.
For general information about Danish Refugee Council, please visit www.drc.ngo