Job Description
A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.
Position: Finance Coordinator (2 positions)
Grade: 7
Reports to: Finance Manager
Supervision of: Finance Officers and Finance Assistant
Duty station: Juba, Country Office
Travel: 15%
Project number: various projects
Duration and type of contract: 12 months, renewable depending on funding and performance.
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights.
Employment with NRC may lead to employment in or deployment to Areas or Field Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide actions and relationships.
Role and responsibilitiesThe purpose of the Finance Coordinator position is to ensure accountability and accurate financial reporting in conformity to NRC’s accounting practices and standards and donor requirements. S/he is responsible for monthly internal and external financial reporting; for assisting in preparation of master budget and project budgets for all related programmes, donors, and departments by ensuring adherence to NRC’s policies and donor requirements; ensure that NRC South Sudan financial management systems are consistent, project funding utilized and accounted for in compliance with NRC and donor regulations and procedures.
The following is a brief description of the role.
Generic responsibilities (max 10)
The below responsibilities are essential. Details belong in the Staff Work and Development plan.
Implement NRC’s systems and procedures at area level Ensure adherence to NRC policies, handbooks, guidelines, SOPs and donor requirements Prepare and submit reports and analysis Ensure proper quality check, recording, and filing of all support documents Support line manager in procedures and staff trainings Management of direct reports Provide anti corruption, transparency and cost efficiency focus in processeSpecific responsibilities
Contribute to the design, development and implementation of the Financial management policies, procedures and practices in NRC Assist in the production of donor financial reports and any other financial management reports. Participate in go/no-go meetings, budget preparation for new proposals and grant applications to ensure compliance with NRC and donor guidelines. Ensure that all projects’ budgets are uploaded into Unit 4 system and update the data accordingly. Consolidate financial reports, fund requests and budget amendments in a timely fashion throughout the life of the projects. Prepare the provision of Payroll, NSSF and income tax in accordance to NRC’s financial procedures and local laws. Prepare standard monthly journals for posting Assist in coordinating project and end of year audits. Communicate financial related matters to all concerned parties and act as the focal person to report project’ results. Assist Finance Manager to hold monthly meetings to review financial reports, and budget preparations with field Finance Officers, Project Managers, Area Manager, Head of Programme, Head of Support and Country Director and follow up accordingly. Coordinate and be focal point with partners and implementing partners in consortiums Assist Finance Manager with optimal allocation of expenses in line with approved budgets and projected expenditures (master budget, consolidated allocation tables, BPO, etc.).This vacancy is archived.