Summary

The Finance Coordinator is critical in supporting the Department of Education and Child Protection’s (DECP) finance activities. You will support the management of DECP’s multiple funding sources in order to ensure accuracy in reporting, and will process financial transactions for the DECP team, disseminating pertinent financial policies and procedures to the DECP team and supports the DECP team with advice and guidance for project financial compliance based on existing processes and procedures. You’ll serve as the primary point of contact within the department for processing of all payments and works closely with all members of the department.

What You’ll Be Doing (Essential Duties)

Disseminate pertinent information to the Department on a regular and timely basis and provides Financial and Timesheet correspondence/communication (15%)

  • Send monthly life of award reports and monthly staff charges to the various programmatic sub-teams.
  • Provide timely and accurate reporting to individuals to ensure proper budget management within the team.
  • Liaise with DECP team on ad hoc finance matters and disseminates guidance as needed
  • Send reminder e-mails out to the DECP team at the end of each timesheet period to submit and approve and sends follow-up with employees whose timesheets are outstanding to make sure they submit their timesheets on time.

Ensure timely and accurate processing of department expenses (60%)

  • Processing of staff time; travel expenses and other payments/charges received through the Travel Expense Reimbursement requests, monthly travel files, interagency charges to department (Member Control), phone charges and Strategic Opportunity charges (SOCA expenses).
  • Process reclass requests as needed for both staff and non-staff charges within the allocated time frames and confirm completion.
  • Ensure processes are adhered to for staff seconded to SCUS, which includes processing of manual timesheet and monthly invoice management.
  • Provide training to new staff on how to complete expense reports and standard FFS agreements.
  • Trouble shoot financial issues when needed by ensuring proper budget coding is assigned initially.
  • Support department financial processes to maintain efficiency within the department

Initiate payments for DECP (20%)

  • Initiates payment to vendors and/or consultants based on established processes and procedures within Save’s financial system. Payments can be in the form of checks, ACH or wire transfers, based on type and location of ultimate recipient

Manage Fee for Service process for DECP (5%)

  • Provides guidance within DECP regarding FFS agreement process, including how to draft agreements and complete extensions for both internal and external FFS agreements. Ensure proper budgeting and invoicing requirements are achieved
  • Ensures FFS agreements are set up properly within SCUS’s financial systems and monitored to maximize funding provided. Confirms proper invoicing and payment.
  • Closes out completed agreements on a timely basis

Required Qualifications

  • Minimum of a High School diploma or equivalent, plus at least 2 years of relevant experience
  • Professional proficiency in MS Office Suite
  • Professional proficiency in spoken and written English
  • Demonstrated commitment to fostering an environment of diversity, inclusion, and belonging
  • Demonstrated organizational skills, attention to detail, and initiative
  • Proven ability to successfully prioritize and complete projects on time, often under competing or concurrent deadlines
  • Demonstrated ability to accurately manage, analyze, and present data from varied sources
  • Demonstrated ability to communicate and collaborate successfully with individuals and teams at all levels

Why you should join the Save the Children Team…

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

Click here to learn more about how Save the Children US will invest in YOU!

About Save the Children

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

*Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with allpeople to fight for equal rights, justice, inclusion, and belonging.*

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

This vacancy is archived.

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