Under the guidance and supervision of the Finance Analyst/Specialist, the Finance Clerk supports the provision of financial services ensuring high quality, accuracy and consistency of work. The Finance Clerk promotes a client-oriented approach consistent with UNDP rules and regulations.
The Finance Clerk works in close collaboration with the Operations and Programme staff in the country office and with UNDP HQs staff to exchange information and ensure consistent service delivery.
Operational effectiveness
- Ability to perform a variety of repetitive and routine tasks and duties related to finance
- Ability to review data, identify and adjust discrepancies
- Ability to handle a large volume of work possibly under time constraints
- Good knowledge of administrative rules and regulations
- Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation, ATLAS, as required
- Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
- Ability to organize and complete multiple tasks by establishing priorities
Managing Data:
- Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
- Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
- Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
- Interprets data, draws conclusions and/or identifies patterns which support the work of others
Managing Documents, correspondences and Reports:
- Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
- Ensures correspondence, reports and documents comply with established UN standards
- Ability to produce accurate and well documented records conforming to the required standard;
Planing, organizing and Multi-tasking:
- Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
- Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
- Demonstrates ability to quickly shift from one task to another to meet multiple support needs
- Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
- Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Innovation - Ability to make new and useful ideas work
Leadership - Ability to persuade others to follow
People Management - Ability to improve performance and satisfaction
Communication –Ability to listen, adapt, persuade and transform
Delivery - Ability to get things done while exercising good judgement
Education:
- Secondary Education. Specialized training in finance is desirable
Experience
- 2-3 years of relevant accounting and financial experience at national level is required in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages,
- Knowledge of Atlas – Finance Module, T&E Module, Management of petty cash, pay cycle, processing voucher, management of check disbursements, Finance window/booth management
Language Requirements:
- Fluency in oral and written English is required. Knowledge of Arabic is an added advantage but not a requirement
Kindly note that this vacancy announcement is for qualified South Sudanese nationals only
To start the application process, applicants are required to register at http://jobs.undp.org by creating a personal profile and completing UNDP Personal History Form. Please note that UNDP only accepts degrees from accredited educational institutions. Only applications received through http://jobs.undp.org will be considered and applications received after closing date will not be considered. Due to the large number of applications received for UNDP South Sudan vacancies, only applicants short-listed for written test and interview will be contacted.
General Information
UNDP is committed to gender equality in its mandate and its staffs and encourages applications from qualified female candidates and persons with disabilities.
UNDP is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNDP staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNDP jobs.
UNDP has zero tolerance of sexual abuse, abuse of authority and exploitation.
The United Nations does not charge fees at any stage of the recruitment process (application, testing, interviewing, etc). The United Nations does not concern itself with information related to bank accounts.
Contract Duration: 1 Year with possibility for extension