Background Information - BSSC
The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration and payroll.
For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS' operations and the greater UN system.
Background Information - Job-specific
Under the BSSC Finance Manager's guidance and supervision, the Finance Associate performs the Payment verification and approval and promotes a client-oriented approach consistent with UNOPS rules and regulations. The incumbent will closely work and collaborate with Programme, Project and Support Services colleagues in the local office as well as with the UNOPS HQ colleagues to exchange information and ensure accurate and consistent service delivery.
Functional Responsibilities
Summary of Key Functions
Implementation of operational strategies and procedures
Accounting, Payment Verification and approval support
Financial reporting and controls
Monitoring and progress control
Knowledge building and knowledge sharing
Ensures full compliance of operations with UNOPS’ rules, regulations, policies and strategies
Assists with input to the content of internal Standard Operating Procedures (SOPs) from an operational perspective, in consultation with the direct supervisor and office management
Works closely with FG and policy owners to support the development and drafting of guidelines, training and communication materials
Works closely with the Finance Manager and clients/users to ensure efficient implementation of the processes
Ensures the delivery of the required services as per the agreed deadlines and initiates corrective actions where necessary.
2. Assist with payment verification and approval, focusing on achievement of the following results:Ensure that all payments are in compliance with UNOPS financial rules, regulations, policies and strategies.
Review and verify Request for Payments (RFP) for accuracy and correctness of payment amount, payment currency, account code and GLA (general ledger of account) to be disbursed and charged.
The complete set of supporting documents are provided and uploaded in RFP in OneUNOPS properly and available for auditing at any time.
The selection of supplier’s profile (pay recipient) is valid and correctness of invoice indicated and entitled to currency of payment (RFP).
The invoice date and payment date of RFP (term of payment) are accurately applied in the correct accounting period.
Able to manage and obtain the requirement information or documentations from the payment initiators and portfolio managers (PM).
Assist to respond and coordinate with PM and IPAS-Finance when the funds override request is required.
3. Supports effective financial reporting and control, focusing on achievement of the following results:Supports the preparation of monthly expenditure schedules and quarterly and year-end statements.
Contacts project colleagues and Regional Offices to verify, correct, add and improve quality of financial activities of a particular project, including financial reports.
Frequent contact with other finance staff in the organization in the preparation of payments, data reconciliation, client reporting, or audit activities.
Prepares financial statements for clients
4. Ensures monitoring and progress control focusing on achievement of the following results:Establishes a solid working relationship between the team and its key stakeholders
Manages communications and ensures that stakeholders are aware of the remittance and accounts receivables team’s activities, deadlines for request submission and updates on policies and procedures
5. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:Organizes, facilitates and delivers training and learning initiatives for personnel on finance-related topics.
Provides sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and disseminating best practices in human resources.
Contributes feedback, ideas, and internal knowledge about processes and best practices, utilizing them productively.
As a Key Business User, provides financial management support in the Enterprise system's financial management module to internal clients.
Competencies
Contract type: Local Individual Contractor Agreement
Contract level: LICA-6
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance. For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Additional Information
Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
This position is based in Bangkok, Thailand which is a family duty station.
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
This vacancy is archived.