Back Finance and Operations Officer

We are currently seeking qualified candidates for the position of: Infectious Diseases Detection and Surveillance (IDDS) Finance and Operations Officer in Cambodia.

Overview: Infectious Disease Detection and Surveillance (IDDS) is a five-year USAID-funded project with the following overall objectives: (1) Improve the detection of diseases of public health importance and identification of antimicrobial resistance (AMR) in priority infectious diseases through an accessible, accurate, adaptable, timely, and integrated diagnostic network system; (2)Improve the quality of real-time surveillance systems for pathogens of greatest public health concern, including AMR and zoonotic diseases, and; (3) Generate evidence-based guidance and innovative solutions to strengthen in-country diagnostic networks and surveillance systems. In Cambodia, the IDDS project will focus on activities to accelerate the diagnosis of TB, build off of activities and successes of USAID funded projects and enhance the impact of TB support provided by the Global Fund and the other USAID-funded projects.

SUMMARY:

The Finance and Operations Officer will provide support and assistance to the technical team on project finance and operations in Phnom Penh, will coordinate with the FHI 360 Country Office to provide financial and operational support. S/he will serve as point of contact for all logistical and finance needs for the IDDS project and will be responsible for operational and finance duties associated with travel and activity planning, logistics and procurement

arrangements, and facilitating financial document management of IDDS. The position will be based in Phnom Penh, Cambodia.

KEY RESPONSIBILITIES AND CONTRIBUTIONS:

Financial Duties

• Work with Country IDDS team to develop program budget according to the country’s requirement.
• Work with country team to update the budget forecast based on previous month actuals and any updated activities.
• Prepare the monthly financial reports for submission to the finance team and ensure proper receipts and backup documentation are in place
• Run monthly expense and review against budget. Work with finance and in-country finance to adjust expenses if needed
• Review project financials report for month end closings, including but not limited to, bank and petty cash accounts reconciliations, travel reconciliations, and travel advance
• Maintain and record IDDS project expenditures, including verification of invoices and supporting documents prior to making payment and filing
• Recommend appropriate purchasing approaches and strategies to reduce cost where appropriate.
• Set up, maintain, and update the filing system to include financial reports submitted to the FHI 360 Jakarta office and headquarters (APRO and US based)
• Maintain financial filing system in accordance with FHI 360 Cambodia policies
• Ensure that all borrowed equipment has been recorded as checked out and returned after use by staff and/or consultants
• Update reforecast on the Forecast workbook on SharePoint
• Perform other duties as assigned

  Operational duties:

  • Manage the procurement process and inventory of project equipment and supplies, in accordance with FHI 360 and USAID regulations. Work with Regional office and US office to request appropriate approvals for all procurements.
  • Conduct annual inventory review and prepare annual inventory report for submission to the Procurement and Operations Manager.
  • Assist with the finance and logistics of planning and management of meeting, workshops, and trainings.
  • Responsible for coordinating travel authorization (TA) and travel expenses report (TER) between project staff and country office finance staff to ensure timely submission of the TAs and TERs.
  • Make travel arrangements e.g hotel booking, ticketing, travel insurance, etc
  • Develop, maintain, and update an accurate inventory list of all IDDS project property.
  • Support project closing process as needed.

    TYPE AND NATURE OF CONTACTS:

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    • National Local Regular (NLR)

      SUPERVISORY AND BUDGET RESPONSIBILITY

      N/A

      QUALIFICATION:

      • Associate degree or its international equivalent in finance, Accounting, or other relevant qualification.

        EDUCATION/EXPERIENCE:

        • Associate degree or its international equivalent in finance, Accounting, or other relevant qualification.
        • Minimum 3 years’ experience in a similar business field
        • Detail oriented and strong organizational skills
        • Basic computer skills, with ability to use Microsoft, and other applications such as Sharepoint
        • Strong written and verbal communication skills including in English
          • Must have experience with U.S. government rules and regulations and experience working in an international NGO environment.
            • Ability to manage and complete numerous tasks with a high degree of organization and limited resources.
            • Experience of proactively identifying risk, addressing issues and appropriately communicating these to the project staff and country office as needed.
            • Able to work independently and on a team.
            • Ability to meet deadlines with strong attention to consistency, detail, and quality.
            • Ability to travel within country if needed.

              Authorization to work in Cambodia

              This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

              FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

              FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
              
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