Overview
Jhpiego seeks a Finance and Operations Manager to oversee all aspects of financial and administrative management, including financial systems implementation, budgeting, expenditure tracking, financial reporting and accounting, procurement, and administrative support for an upcoming US President’s Emergency Plan for AIDS Relief (PEPFAR)-funded HIV/AIDS prevention, care, and treatment project. S/he will operate under the leadership of the Program Director and Jhpiego’s senior management team to ensure accurate financial, contractual and administrative functions and reporting of the project. The Finance and Operations Manager will ensure that financial reports are compatible with standard accounting practices and follow Jhpiego and US government (including PEPFAR) rules and regulations. The four-year project aims to reduce the number of new HIV infections and other sexually transmitted infections among target communities and to support the continuum of care and treatment for those infected with HIV.
This position is contingent upon award from PEPFAR. Eswatini nationals are strongly encouraged to apply.
Responsibilities
- Oversee all financial planning, budgeting and reporting for the project.
- Provide guidance to Country Director and Program Director regarding the financial requirements of the project and project operations.
- Prepare accurate budgets, track expenses, ensure that required financial controls and cost-performance monitoring mechanisms are in place and adhered to, prevent over or under expenditure of budgets.
- Ensure proper safeguards of funds and ensure compliance with established USG and headquarters’ financial, accounting and administrative procedures.
- Review, reconcile and monitor all project accounts, including operating accounts and petty cash operations involving cash advances.
- Determine updated monthly project accruals and projections to support forecasting accuracy and program completion, as required.
- Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel for staff and consultants, financial oversight of local sub-grantees (as needed) and maintenance of office inventory
- Provide guidance and support for contracts development and management
- Provide financial capacity-building for local grantees and government stakeholders
- Maintain and administer project financial accounting system.
- Prepare the monthly financial reports and analysis by using adapted finance software (QuickBooks).
- Use various software applications such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports.
- Implement and oversee a detailed financial reporting and reimbursement process in accordance with Jhpiego's established financial system and donor requirements, including PEPFAR reporting.
- Make in-country budget adjustments and other cost improvement measures, as required.
- Collaborate with the Country Director and Program Director to assist program staff in developing work plans and annual budgets for program activities and local office costs.
- Review and administer sub-agreements, monitor grants payments and the compliance to award terms and conditions
- Ensure that donor resources are appropriately directed to program priorities and are in line with program work plans.
- Service as the primary project liaison with the Jhpiego Baltimore office team for finance and administrative areas and provide regular updates, and escalate issues that require follow up support.
- Represent Jhpiego and the project at donor and key stakeholder meetings.
- Support internal compliance reviews and external audit processes involving project transactions.
- Serve as a resource for non-finance staff on USG, JHU and Jhpiego rules and policy
- Supervise project-specific financial and administrative
Required Qualifications
- Master’s degree in Business Administration, Finance, Accounting or other relevant field to the position requirements.
- At least eight years of experience in financial management for large complex projects, of which at least five years were working in the field of international development.
- Demonstrated experience in administrative and financial management of international programs larger than US $5 million per year
- Seven or more years of senior-level work experience with USG (DOD, USAID, CDC) or other donors with a strong preference for PEPFAR experience
- Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules PEPFAR expenditure reporting and contract management
- Conversant with PEPFAR financial guidelines/regulations
- Familiarity with USG policies and administrative procedures
- Expert knowledge proficiency in the use of financial software applications (QuickBooks), databases, spreadsheets, and/or word processing. Packages include: Microsoft Outlook, Access, Excel and Word.
- Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
- Ability to travel nationally and internationally 25% of the time.