Under the supervision of the Regional Finance Manager (RFM) and Regional Finance Officer ( RFO) and in close coordination with the Country Manager(CM) and Legal Representative, the Finance Admin Officer is responsible for finance, administration, and office management.
Main Tasks and Responsibilities:
The responsibilities and tasks include, but are not limited to:
- Prepare payments for the SPARK office and process all payments in the bookkeeping system.
· Support the Lebanon office in follow up on staff contracts and payments, including record keeping recruitment, compliance, income tax, and social insurance
· Assist With VAT reimbursement reports to be submitted to the Ministry of Finance
- Responsible for all the bookkeeping tasks like Bank and Cash bookings.
- Prepare Cash and Bank Reconciliation on a Monthly basis.
- Responsible for the preparation of the office installments.
- Prepare balance sheet reconciliation on a Monthly basis.
- Review financial reports and supporting documents of local partners on a Monthly basis.
- Balance Confirmation with Local Implementing Partners on a quarterly basis.
- Review all invoices that are legally accurate and within our budgets and ensure that all payments are properly charged to the projects in the accounting system.
- Assist RFM, RFO, and Finance team at HQ in all audit matters whether external, Internal, or Project audits.
- Under the supervision of the Regional Procurement Manager, work closely with the Lebanese team for any upcoming procurement.
- Work closely with the Regional Procurement Manager and project leads for partner selections and assessment.
- Prepare Budget versus spending on monthly basis for local projects.
- Work closely with a certified public accountant to ensure compliance with local law.
- Track all advances on a monthly basis.
- General office management and administration support.
- Work in compliance with SPARK policies and procedures.
- Responsible for the organisation of all the supporting documents hard and soft copies.
- Ensure that documentation is in place for project audits
- Other tasks when required.
Requirements and Skills
- Bachelor's degree in Finance, Accounting, or any other related field.
- Background in education desirable.
- Experience in financial management and project management, especially in drawing up activity budgets and reporting to donors.
- Experience with audits is desirable.
- Excellent verbal and written language skills in English and Arabic.
- Organisational skills and the ability to work independently;
- Ability to work under pressure and travel;
- High energy, pro-active and service-minded;
- Hands-on attitude and willing to help out flexibly if required;
- Lebanese nationality only.
SPARK Offers
About SPARK
SPARK develops higher education and entrepreneurship to empower young, ambitious people to lead their fragile and conflict-affected societies into prosperity. SPARK is a dynamic and growing, international not-for-profit development organisation with 100+ staff members, in more than 14 offices around the world. SPARK supports refugees in the Middle East by providing them with scholarships in universities and higher education institutions in the region. SPARK also supports young entrepreneurs in fragile states, to start or grow their own businesses.