Back Finance and Administration Officer

  • Added Date: Wednesday, 10 January 2018
  • Deadline Date: Friday, 12 January 2018

Finance and Administration Officer (1 position)
Reports to: Protection Manager / Team Leader.
Full time; based in Palabek.

Key responsibilities:
 Verify all payments and PRFs for proper fund, donor and account coding, budget availability, accuracy and completeness
 Petty cash management including preparation of cash vouchers for reimbursement of small payments, making payments to recipients, preparing summaries for replenishment of the petty cash fund assessing, verifying and processing payments
 Preparing check payment vouchers for all approved check payments to recipients
 Managing all aspects of day to day operations of finance department in Palabek office
 Assist in the implementation of Finance policies, procedures and systems
 Ensure compliance with ARC and donors procedures and guidelines.
 Review expenditure worksheets for accuracy and completeness.

 Ensures that all Palabek office finance records are filed and labeled in a logical, orderly and neat manner, so as to provide for security of documentation, ease of accessibility, and the preservation of records
 Contributes significantly to the ongoing process of continuous improvement of the financial management system and the internal control
 Maintain an up-to-date leave register for Palabek Field office, while providing regular updates to staff about leave days and leave plans as per the HR leave policy.
 Prepare a monthly leave report and send it to the HR-Kampala at the end of month for reconciliation.
 Receive, review and register all staff timesheets, ensuring they are correctly filled at the end of each month before sending to Kampala.

Minimum qualifications:
 A minimum of a degree in business, finance or accounting or any other related field
 At least three years’ experience working experience as an accountant in a busy organization
 Strong Computer Skills in Microsoft office (Word, Excel)
 Proven organizational skills and multitask under tight deadlines.
 Strong analytical, written and verbal skills.
 High level of integrity and confidentiality.
 Self-driven and proactive.
 Good communication and interpersonal skills.
 Ability to pay attention to detail.

This vacancy is archived.

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