Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality. Organizational Context

The Secretariat’s headquarters is organized into four main Business Groups in Geneva, and five Business Groups in the field, namely; Americas (Panama City); Africa (Nairobi); Asia/Pacific (Kuala Lumpur); Europe (Budapest); Middle East and North Africa (Beirut). The Africa Regional Office is organized in Country Cluster Support Teams (CCST) covering the National Societies in Eastern Africa, Indian Ocean Islands and Djibouti, Southern Africa, West Coast, Sahel and Central Africa as well as Country Offices in Sudan, Republic of South Sudan, Somalia, Democratic Republic of Congo, Sierra Leone, Niger and Central Africa. The Southern Africa Country Cluster office supports 9 South Africa, Malawi, Mozambique, Eswatini, Lesotho, Botswana, Zambia, Namibia and Zimbabwe. Mozambique was hit by two category 4 tropical cyclones (Idai and Kenneth) in one season. Mozambique National Disaster Management Institute (INGC) indicated that 1.5 million people were affected, including more than 140,000 people displaced – many sheltered across 139 evacuation centres, spontaneous settings and makeshift shelters at peak emergency moment. Some 603 people have been confirmed dead as a result of the cyclone, according to the most recent reports issued by INGC. At the same time, more than 1,600 people were injured, and more than 230,000 houses were damaged and destroyed. Tropical Cyclone Idai has also affected Mozambique’s food security and livelihoods in the long term, due to extensive damage to standing crops immediately before the harvest season due in the months of March-April as well as loss of seeds and tools . The entire southern Africa region has been facing the effects of the ongoing El Niño with below-average cumulative rainfall and abnormally high temperatures for the 2018/19 season. The whole southern Africa region has suffered from sustained drought in recent years. Nearly one month later, cyclone Kenneth has hit Northern Mozambique’s coastal province of Cabo Delgado. The cyclone Kenneth has left destructions of houses, standing crops and key installations. The assessment report indicates that over 37,000 houses either have been damaged or destroyed. IFRC has revised Emergency Appeal to assist households affected by cyclone Kenneth. IFRC has launched an Emergency Appeal on 19 March for CHF 31 million which was revised on 06 May for CHF 32 million to assist 172,500 people affected by cyclones Idain and Kenneth for 24 months. The Emergency Appeal operation focuses on shelter, livelihoods and basic needs, health, WATSAN, protection, gender and Inclusion and Disaster Risk Reduction and national society capacity strengthening in emergency.

Job Purpose

Reporting to the Operations Manager, the Finance and Admin delegate is responsible for the provision of accounting services, ensuring financial control, financial reporting, training and providing advice and support to relevant stakeholders within a comprehensive financial and admin management structure of the Office.

Job Duties and Responsibilities

  • Manage the funds and financial assets of the Office under the overall direction of the Head of Country This will include cash flow and cost control management as well as the management of payments, cashier and bank signatory.
  • Ensure MoU’s and project agreements are in place for all national society working advance, follow up on dormant
  • WA and ensure flow of expenditure clearance from delegates and national staff working advance.
  • Record and report separately on the International Appeal operation financial commitments (external MoUs, pipeline purchase orders, program commitments, ) and be fully aware of possible commitments and planned ventures.
  • Track, monitor and follow up on delegation income and pledges, identify overdue pledge payments or dormant pledges and indicate underspending and the requirements for possible time frame Ensure that all donor reporting requirements (financial) are met within the deadlines, and the accuracy, integrity and timeliness of the reports are maintained. Eliminate any dormant projects.
  • Ensure timely submission of PEAR ceiling to avoid expenditure above PEAR/or Budget, monitor and follow up on soft pledge to avoid project/pledge level deficits, and prepare accurate forecast/cash request management to avoid financial losses due to foreign
  • Monitoring of stock accounting, balance sheet monthly check-up, asset & liabilities, commitment accounting and construction
  • Managing cash disbursement process by ensuring adequate control mechanism are in place to ensure transparency of the process and supporting
  • Coordinate and compile budget prepared by programme managers on FedBudget, provide advice to head of operation/and programme managers on budgetary role and training on FedBudget
  • Train, support and advice programme managers/officers in financial management of their respective project management
  • Train, support and advice the National Society in financial and administrative matter related to clearance of working
  • Coordinate with Administration & Logistics on the purchases/procurements and ensure supporting documents are in compliance with Federation financial (e.g. CoC, CBA, 3 Quotations, Authorisation, etc.)
  • Line manages, recruit, advise, support and train the locally-hired finance staff (Finance Officer and Admin Officer).
  • Facilitate the payment process of accommodation, vehicle and fleet management, DSA & per diems, visas and travel arrangements for delegates and visitors and work closely with office
  • Maintain accurate registers of the assets and property of the delegation, and ensure the accurate office systems are in place and
  • Prepare monthly financial analysis report for delegation and provide timely advise on financial risk and exposure of project
  • Ensure accurate month end closing for the delegation and timely submission of field
  • Monitor the budget of the delegation and ensure accurate accounting, authorisation & internal control Investigate and address significant variances.
  • Ensure accurate accounting & timely submission of supplementary services invoices
  • In corporate risk management framework & control mechanism in the operation, and also provide training and disseminate the procedure on Fraud and Corruption prevention and control

Education

  • Relevant university degree or extensive professional experience in related field

  • Professional qualification in accounting or equivalent

  • Relevant professional training courses (Red Cross/Red Crescent related, humanitarian and development sector, management, etc.)

Experience

Competencies and values

  • Values: Respect for diversity; Integrity; Professionalism; Accountability

  • Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

  • Managerial competencies: Managing Staff; Managing Performance

Comments

  • The Federation is an equal opportunity employer.

This vacancy is archived.

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