Back Finance and Administration Assistant

Description

The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 26 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 20 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Land Resources Division (LRD) provides advice, technical assistance, research and training support to Pacific Island countries and territories (PICTs) on all aspects of agriculture and forestry. This includes plant protection, conservation, plant genetic resources, animal health and production, agroforestry, biosecurity and trade facilitation, and sustainable systems for agriculture, forestry and land management. This work has two objectives: improved food and nutritional security and resilient communities. The division’s services are provided through seven technical/thematic teams: Animal Health and Production; Plant Health; Biosecurity and Trade Facilitation; Forest and Agriculture Diversification; Crop Production and Extension; Genetic Resources; and Forests and Trees.

The Pacific Organic and Ethical Trade Community (POETCom) is the peak body of the organics movement in the Pacific, housed as a programme within the Pacific Community (SPC). POETCom serves as the regional body for the organics industry advocating on issues that affect the development of organics at regional and national levels and providing support to the development of organics across the Pacific region.

The Finance and Administration Assistant will provide all programme administration and finance tasks to ensure the delivery of the project activities primarily supporting POETCom. The key responsibilities of the role include the following:

• Provide financial and procurement support to ensure the delivery of activities within the program
• Provide administrative support to ensure the delivery of project activities
• Provide logistical support to ensure the successful delivery of project meetings, conferences, technical support, training and learning events
• Assist with other programme activities where required

For a more detailed account of the key responsibilities, please refer to the job description provided.

Key selection criteria

Qualifications

• Diploma in in finance, accounting or business administration or equivalent work experience

Knowledge and experience

• At least 3 years of experience in project administration and systems management (preferably in a donor related environment)
• Demonstrated experience in conference management and event organisation for large, complex regional events
• Knowledge of accounting standards, practices and procedures

Essential skills

• Experience using Navision Software or similar finance software
• Experience in managing procurement, purchase orders, invoicing, payment and other finance processes
• Excellent PC-based computer skills, including knowledge of Microsoft Word, Excel and Outlook
• Demonstrated organisational skills with ability to prioritise workload and complete work under deadlines

Language skills

• Excellent English communication skills (oral and written)

Interpersonal skills and cultural awareness

• Ability to work in a multicultural, inclusive and equitable environment

Salary, terms and conditions

Contract Duration – Until 30 June 2022

Remuneration – This is a full-time position at Band 6 in SPC’s 2020 salary scale, with a commencing taxable salary range of FJD 1,846‒2,308 per month, plus local staff benefits. An offer of appointment for an initial contract will be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.

SPC is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. SPC’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child. Successful candidates will be required to provide a police clearance certificate.