Back Facilities procurement senior manager

  • Added Date: Monday, 13 January 2020
  • Deadline Date: Friday, 24 January 2020

Chemonics seeks a Facilities, Procurement, and Operations Senior Manager to join its Global Health and Supply Chain Office (GHSCO) in the Operations, Finance, and Compliance (OFC) Division located in Arlington, VA. This is an exciting opportunity to play a key role in managing various aspects of facilities and office services procurement for all departments, projects, and initiatives supported by the OFC division. The manager will lead the management of vendor relationships, coordinate with the finance and accounting division regarding leasing schedules, as well as comprehensively oversee Chemonics’ assets. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities include:

  • Lead procurement of assets and materials pertaining to all Chemonics’ facilities, including obtaining quotes, and working with technical staff to make sure quotes are accurate, competitive, and in accordance with USG procurement and compliance regulations

  • Lead RFQ process in accordance with USG procurement and compliance regulations

  • Lead oversight of long-term asset management, including management of equipment such as furniture, coffee machines, and other facilities materials as appropriate.

  • Proactively coordinate with the financial analysis department to manage lease schedules and proactively plan for lease closings

  • Proactively coordinate with Accounts Payable to resolve any errors in reports, statements, invoices, and payments

  • Maintain tracker of expiring products and recurring service costs; notify appropriate department contacts of expiration; reach out to vendors to initiate renewal processes in consultation with the operations team and technical staff as needed

  • Serve as first point of contact for vendor communication and ad hoc requests

  • Skillfully lead negotiations to provide the best procurement value possible; reduce costs for the organization whenever possible

  • Process payment requests for facilities invoices in a timely manner

  • Oversee creation and maintenance of quality management system (QMS) processes for work in procurement and asset management when applicable

  • Stay informed regarding USG contracting and procurement standards and regulations as applicable

  • Lead the modification of facilities and procurement policies related to OFC’s scope of responsibilities and services

  • Lead oversight and management of rental and utility payments for Chemonics’ properties

  • Oversee creation of reports for the Director of Facilities and Audio-Visual Support, including funds spent to date, forecast, and budget remaining

  • Assist with OFC’s initiatives and measurement of key performance indicators; contribute to measuring and reporting data

  • Develop and maintains Standard Operating Procedures (SOPs) for procurement

  • Undertake technical assignments on projects or special initiatives, both billable and non-billable, including new business

Qualifications:

  • Bachelor’s degree

  • Minimum four years of relevant work experience, including significant experience with complex purchasing or procurement systems/processes

  • Possesses a comprehensive understanding of procurement and contract management for USG regulations and guidelines

  • Demonstrated negotiation skills with a proven track record in reducing organizational expenses

  • Strong knowledge of MS Office applications

  • Strong data analytic skills in MS Excel, including Pivot Tables and the ability to visually present complex information

  • Demonstrated ability to communicate clearly, concisely, and persuasively both verbally and in writing, and deliver presentations, trainings, and facilitate meetings effectively

  • Demonstrated ability to solve problems creatively, multitask, work under tight deadlines, and learn new concepts quickly

  • Strong organization/prioritization skills and attention to detail

This vacancy is archived.

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